Executive Assistant to Managing Director

5 months ago

Southern Suburbs, South Africa MVIA Full time

**Responsibilities**:

- Assist MD: Provide support with various projects, and administrative support including scheduling meetings, follow-ups and preparing necessary documents.
- Coordinate Project Activities: Facilitate communication with various projects, ensuring everyone is aware of their responsibilities and deadlines.
- Track Project Progress: Maintain project schedules and timelines, updating them as necessary to reflect changes or delays.
- Prepare Reports: Generate progress reports and status updates for project managers and stakeholders, highlighting key milestones and any issues that need attention.
- Manage Documentation: Organize and maintain project documentation, including contracts, agreements, and other relevant materials.
- Arrange Meetings: Schedule and coordinate meetings, prepare agendas, and take minutes during meetings as needed.
- Communicate and meet with Stakeholders: Serve as a point of contact for stakeholders, providing them with updates on project status and addressing any concerns they may have.
- Support Team Collaboration: Foster collaboration among project team members, facilitating communication and cooperation to ensure project goals are met.
- Handle Logistics: Coordinate logístical aspects of projects, such as procuring necessary resources, booking venues, and arranging transportation.
- Collaborating with other members of the executive team and administrative staff to ensure alignment and support across the organization.

**Qualifications and Requirements**:

- Bachelor's degree in business administration, project management, or a related field (preferred).
- Proven experience in an administrative or coordination role, preferably in a project management environment.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with team members and stakeholders.
- Proficiency in project management software and Microsoft Office suite (e.g., Excel, Word, PowerPoint).
- Attention to detail and accuracy in all tasks.
- Ability to work independently as well as part of a team.
- Flexibility and adaptability to changing project requirements and priorities.
- Presentable, go getter and able to implement.

**Working Conditions**:

- Occasional travel may be required to support project-related activities

  • Executive Assistant

    4 months ago

    Southern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Southern Suburbs - R 25000 - R 38000 Monthly Basic Salary (Negotiable) Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior directors Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior...

  • Transportation Director

    2 days ago

    Southern Suburbs, South Africa iStaff Recruitment Full time

    Job Title: Transportation DirectorAbout the Role:We are seeking a highly experienced Transportation Director to join our team at iStaff Recruitment. As a key member of our organization, you will be responsible for developing and executing long-term transportation strategies that align with our business goals.Key Responsibilities:Develop and execute strategic...

  • F&b Director

    5 months ago

    Southern Suburbs, South Africa HotelJobs.co.za Full time

    F&B Director We are on the lookout for an experienced Food And Beverage Director SUMMARY: Our client is looking for a detail orientated socially focused persuasive leader with a sense of urgency to assist the GM to lead and organize the Food and Beverage Service Team/outlets, to set and maintain standards and to strive to always keep improving standards...

  • Personal Assistant

    5 months ago

    Southern Suburbs, South Africa Wenz Recruitment Full time

    **Purpose of the position**: Our client is a small group of companies operating in the construction, specialist contracting and energy sectors based in Cape Town. They are currently looking to recruit a young, highly efficient and process driven Personal Assistant to support the Managing Director. Key Tasks: - Booking Appointments & meetings in the most...

  • Managing Director

    1 month ago

    Southern Suburbs, South Africa Conova Pty Ltd Full time

    Our client, a sophisticated foreign exchange trading house based in the Southern Suburbs of Cape Town, is seeking a Managing Director to join their team. The purpose of the role is to provide support to the CEO with daily functions, support the CIO with projects relating to trading cryptocurrencies, FX & derivatives, and to support the COO with development...

  • Assistant Housekeeping Manager

    5 months ago

    Southern Suburbs, South Africa Helderberg Personnel Full time

    assistant housekeeping manager The purpose of the position is to assist the Executive Housekeeper in directing the daily operations of Housekeeping and Laundry and supervision of all housekeeping staff and ensuring five-star quality and service. **Requirements**: - Grade 12 - Computer literacy - Minimum 2 to 3 years, experience in a supervisory capacity...

  • Executive Assisstant

    4 months ago

    Northern Suburbs, South Africa Edge Executive Search Full time

    As the Executive Scheduler to the CEO of our firm, you will be responsible for managing the CEO's daily schedule, ensuring optimal time management, and facilitating seamless communication between the CEO and internal/external stakeholders. Your role is critical in maximizing the CEO's productivity and efficiency by prioritizing tasks, coordinating meetings,...

  • Assistant Installations Manager

    4 weeks ago

    Southern Suburbs, South Africa RareCruit (Pty) Ltd Full time

    Job Title: Assistant Installations ManagerWe are seeking an experienced Assistant Installations Manager to join our team at RareCruit (Pty) Ltd. As an Assistant Installations Manager, you will be responsible for assisting the Installation Manager with the coordination of internal resources, developing project scopes and objectives, and ensuring that all...

  • Financial Assistant

    4 weeks ago

    Southern Suburbs, South Africa Conova Pty Ltd Full time

    Financial AssistantConova Pty Ltd is seeking a highly skilled Financial Assistant to join their team. The successful candidate will be responsible for assisting the Financial Controller in managing and optimizing the accounts payable function for various companies within the company group.Key Responsibilities:Assist in the end-to-end process of supplier...

  • Lifestyle /pa Assistant

    4 months ago

    Northern Suburbs, South Africa Edge Executive Search Full time

    Act as the primary point of contact for the individual, managing all communication and correspondence on their behalf. - Coordinate and manage the individual's schedule, including appointments, meetings, travel arrangements, and personal commitments. - Handle personal errands and tasks, such as grocery shopping, meal planning, household organization, and...

  • Finance Assistant

    2 months ago

    Southern Suburbs, South Africa Conova Pty Ltd Full time

    Our client, a luxury collection of boutique hotels, is seeking a Finance Assistant to join their team. The purpose of the role is to assist the Financial Controller in managing and optimizing the accounts payable function for various companies within the company group. The role aims to support the accuracy, efficiency, and compliance of financial...

  • Marketing Executive

    3 months ago

    Southern Suburbs, South Africa MVIA Full time

    Looking for a seasoned Marketing Executive must have experience in the development and strategic guidance of Digital Strategies and Cross Channel Strategies in a senior/executive capacity within a medium organization; Executive leadership experience leading and managing several Brands within a group function of an organization ion; a strong track record in...

  • Pa Executive Administrator Ee

    5 months ago

    Northern Suburbs, South Africa Star Personnel Recruitment Full time

    **Durbanville area on a farm at the Head Office.** **Salary CTC R25k -R30k dep on exp. **Extended Limited Duration Contract (12 months) / Negotiable **Description of Position** As an executive administrator you will manage projects and activities of the Board of Directors and their committees. You will be required to perform various administrative tasks...

  • Associate Director

    5 months ago

    Northern Suburbs, South Africa Communicate Recruitment Full time

    Are you currently in private equity or in the financial services team at your firm? Our client within financial services with a global footprint is looking for an Associate Director. You will manage client relationships and ensure an efficient partnership. Understands the clients’ needs, to optimally align its service offering. Translates client...

  • Pa Executive Administrator Ee

    5 months ago

    Northern Suburbs, South Africa Star Personnel Recruitment Full time

    **Durbanville area on a farm at the Head Office.** **Salary CTC R25k -R30k dep on exp. **Extended Limited Duration Contract (12 months) / Negotiable If you are an energetic, dynamic, young at heart person, this is for you. Own vehicle needed. **Description of Position** As an executive administrator you will manage projects and activities of the Board of...

  • Assistant Financial Analyst

    2 months ago

    Southern Suburbs, South Africa Flash Full time

    **RESPONSIBILITIES**: Support the targeted growth of the division Build and assist with business, financial, and commercial models Analyzing current and past financial data and performance Preparing reports and projections based on this analysis Establishing and evaluating profit plans Develop reports with BI and DW to manage Aggregation...

  • Sales Executive

    4 weeks ago

    Southern Suburbs, South Africa Bright Placements Full time

    Job Title: Sales ExecutiveWe are seeking a highly motivated and experienced Sales Executive to join our team at Bright Placements. As a Sales Executive, you will be responsible for promoting the image and services of our company, securing new business, and maintaining existing relationships.Key Responsibilities:Develop and implement sales strategies to...

  • Office Assistant

    4 months ago

    Southern Suburbs, South Africa Homechoice Full time

    **Purpose summary**: This is an exciting opportunity for a person who is interested in furthering their career as a dynamic assistant to the office manager, and providing administrative and coordination support for our staff. This role will be ideal for a proactive and detail-orientated individual who is passionate about managing a professional office space...

  • Key Account Assistant

    2 weeks ago

    Southern Suburbs, South Africa Manpower Group SA (Pty) Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Key Account Assistant to join our team at Manpower Group SA (Pty) Ltd. The successful candidate will provide administrative support to our Key Account Manager, ensuring seamless execution of payroll and HR-related tasks.Key ResponsibilitiesPayroll AdministrationManage all key account payrolls,...

  • Assistant Project Manager

    4 weeks ago

    Southern Suburbs, South Africa Assegai Recruitment Full time

    Respected engineering consultancy in Cape Town (Southern Suburbs) is looking for an Assistant Project Manager to join the Project Management team.Requirements: 2 - 4 years experience in the Built environmentEngineering or Construction Management degreeRegistered with SACPCMP as a Candidate Project Manager (or willing to be registered)