Administrative Assistant
3 days ago
**Job Position: Administrative Assistant**
**Location: East London**
**Salary: R15 400 per month commensurate with experience and qualification**
1 year contract with potential of renewal
**Qualifications / Requirements**:
- Grade 12 School Certificate / Certificate in any business-related field preferred
- Diploma in public admin or equivalent will be an added advantage
- Minimum of 3 years with related experience, preferably with an international or local NGO/NPO
- Proficiency with MS Office programs, including Excel and Word and other communication platforms (for example Teams, Zoom, SharePoint, etc)
- Ability to read and interpret documents, communicate effectively, and follow instructions
- Good organizational and interpersonal skills
- Accuracy, attention to detail
**Key Performance Areas**:
- Provide support to the office which includes scheduling meetings, mail and phone call
- Work with Team Leader to follow up on project activities and progress daily
- Provide Logistics/Administrative support, booking of flights and hotel venues, accommodation for meetings and workshops and prepare/organize meeting and workshop materials for project staff and stakeholders
- Ensure operation of office equipment (printer, scanner, projector) by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques with the support of Operations Manager
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain schedules and supervise security and cleaning/maintenance vendors
- Supervision of the Office Cleaner and general office cleanliness
- Maintain the office calendar with important project and operations updates
- Ensure all payments such as office utility bills, accommodation etc. are made on time in coordination of Operations Manager and F&A Officer
- Take accurate minutes of meetings if needed
- welcome project guests, visitors and clients and directs them to the appropriate parties
- Ensure project-related promotional materials are available and displayed
- Receive project related mail and packages and distributes among appropriate staff members
- Maintain taxi voucher log, courier log service, and others as assigned
- Support project staff in printing, photocopying, and scanning as needed
**Job Type**: Temporary
Contract length: 12 months
**Salary**: Up to R15,400.00 per month
**Education**:
- Certificate (preferred)
**Experience**:
- Diploma in public admin: 2 years (preferred)
- international or local NGO/NPO: 3 years (preferred)
- read and interpret documents: 1 year (preferred)
- communicate effectively: 1 year (preferred)
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