Executive Assistant

3 days ago

Cape Town, South Africa Competitive Capabilities International Full time

Cape Town, Western Cape

Does helping leading organisations achieve world-class performance sound exciting? Well keep reading, because Competitive Capabilities International (CCi) has an exciting opportunity for an experienced Executive Assistant to support our key strategic teams to enable them to stay organised and on track against their committed priorities.

About Competitive Capabilities International (CCi)

CCi has a 35-year track record of helping leading organisations build competitive capability through maturity-based best practice implementation. We are immensely proud of our continuous improvement solution, TRACC, which has transformed over 3000 supply chains in more than 75 countries.

About this role

As Executive Assistant you will manage the receptionist, as well as leverage technology to support various Executive teams to (a) Manage the Products Director & CFO’s calendar, meetings, and appointments (b) Organizing and scheduling meetings and events (c) Provide administrative support to cross functional teams (d) Manage the Global Calendar, (e) Manage Housekeeping & Reception, (f) Support the CAN process, (g) Facilities Management, (h) Finance and procurement support, and (i) special projects. Tasks require creativity, a strong attention to detail and ability to deliver to tight deadlines working within a collaborative high-performance team.

**With this in mind, you will make an impact from day one by**:
Managing the Products Director & Chief Financial Officer’s calendar, meetings, and appointments

Organizing and schedule meetings and events as for relevant departments/teams

Providing administrative support to cross functional teams

Assuming responsibility for corporate administrative support services for CT cross-functional Teams

Managing the global calendar

Managing housekeeping & reception

Assumeingresponsibility for Facilities Management

**Supporting the CAN support (1 - 10 requests per day**: avg. 3)

Supporting the finance and procurement process

Participating and manage special projects

QUALIFICATIONS

Education level

Relevant Diploma/Degree in Office Management / Administration / Executive Support

Experience

5-10 years’ executive PA or office management or administration experience in a complex business environment essential

**Special skills**:
Highly efficient in written and verbal communication

Strong interpersonal communication skills

Able to work individually and as part of a team

Time management & ability to prioritise effectively

Able to build and manage relationships internally and with clients

**Personal characteristics**:
Comfortable using digital technologies to enhance productivity of individuals and teams

Attention to detail and problem-solving skills

Ability to prioritize and manage time effectively

Strong organisational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

Taking initiative

Being proactive

Manage time effectively

Comfortable to communicate at many levels of seniority

Willing to go the extra mile

Ability to maintain confidentiality

Come, unlock greatness

Seniority Level

Experienced

Employment Type

Full-time

Industry

Business Consulting

Job Function

Administration

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