Executive Assistant

19 hours ago

Cape Town, South Africa Salina Full time

**Summary of the Position**:
The Executive Virtual Assistant will be responsible for overseeing the day-to-day calendar, logistics and operation of the owner with the goal of improving productivity, efficiency, and profitability through the provision of effective methods and strategies for performance improvement.

**Specific Duties and Responsibilities**:

- Take ownership and manage calendars and scheduling.
- Drive internal and external communications, presentations, reports and social media.
- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
- Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
- Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items
- Serve as point person for both internal and external stakeholders while acting as gatekeeper in a professional manner
- Assist with small team meetings, and the annual company meeting, including travel arrangements, meeting rooms, dining options, activities, if necessary
- Perform research tasks for various business and personal matters
- Assist with the creation, review or formatting of presentations, transcripts, business documents and contracts

**Requirements**:

- At least 2+ years experience as an Executive Assistant for a C-level executive or business owner
- Exceptional ability to communicate progress on multiple projects
- Must be highly organized and efficient
- Trustworthy with strong personal integrity
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
- Experience managing an executive calendar
- Must be reachable during the hours of 9AM - 5PM EST and respond to messages within 2 hours
- Must be flexible with schedule. I travel often and my time zone changes
- Proven ability to prioritize tasks
- Attention to detail
- Must be a self-starter, self-motivated, and able to work independently with mínimal oversight
- Must be comfortable developing and working in a virtual relationship, and having limited amount of face time

**Salary**: R17,000.00 - R23,000.00 per month

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