Finance Coordinator

4 weeks ago

Durban, South Africa Mercy Mission SA Full time

**Job Vacancy**

**Finance Co-ordinator**

**About Mercy Mission South Africa**:
**Mercy Mission South Africa** a non-profit organization (Registration Number:
2009/016746/08), was established with a vision to enhance the humanitarian sector through innovative programs and strategic partnerships to transform lives and make a lasting impact on communities.

**Mercy Mission South Africa** sets itself apart through exceptional initiatives, envisioning a profound and lasting influence on the African continent and beyond. With immense pride,

**we present our ground-breaking programs**:
**1. **Imam Development Program.
**2. **Virtuous Communities Development Program.
Through our unwavering commitment to innovation, we wholeheartedly devote ourselves to forging impactful partnerships that bring about positive change in the lives of humanity.

**Position Determination**:
**Position title**:Finance Co-ordinator

**Organisation**:Mercy Mission South Africa

**Location**:Durban
- KZN

**Contract**:1 year contract

**Reporting to**: Support Services Manager

**Key Responsibilities**:
**The job holder will be responsible for carrying out his or her functions and responsibilities**

**in accordance with Mercy Mission values and fair treatment of all to accomplish**: o Co-ordinating and administering the financial records, systems, and processes of the organization, including accounting, bookkeeping, and payroll, record keeping, banking, insurance, procurement, and all related financial and office administration. o To provide and ensure consistent, timely and accurate financial management.
- Administration of the finances, systems, processes, and records to meet the

Organization’s goals. o To ensure compliance with all regulatory statutory boards, policy, and legal requirements, and to assist in maintaining the financial viability and stability for the organization. o A timeous payment of staff and Imam payments accurately. o Set up direct deposit to ensure all staff receive salaries timeously by the stipulated timeframe. o Ensure Imam’s receive stipend and any other payments timeously. o Sourcing and purchasing of supplies for the organization. o Manage communication with suppliers to track all orders.

**Duties and Tasks**:

- Develop, interpret, and explain financial policies, procedures, rules, and regulations.
- Share the vision for developing the organization's financial management system software.
- Discuss with management the development or implementation of financial policies or procedures.
- Assisting in developing the annual budget for the departments of the organization.
- Administer and coordinate finance processes. This includes general ledgers, internal and external accounts, accounts payable and receivable, payroll (including all stipends), statutory remittances, company insurances, monitoring organization budgets, and other financial systems and processes.
- Analyse all financial data, monitor transactions and prepare reports.
- Monitor and record all cash disbursements, expenditures, and receipts for the

Organization.
- Ensure timeous, effective, and accurate record keeping.
- Ensure appropriate policies procedures, and processes with respect to financial transactions are followed. This includes but is not limited to cheque requisitions and related authorization, budgetary expenditures, and payments.
- Maintain and oversee the Organization’s banking system. This may include but is not limited to accounts, statements, records, and the organizations' arrangements with stakeholders and donors, as well as maintaining the Organization’s insurance processes and payments.
- Assist, support, and advise the organization with respect to financial matters, systems, and processes.
- Liaise with the procurement team to make sure that all the payments comply with the right procedures of purchasing.
- Ensure all departments in the organization are providing timely & accurate financial reporting and remittances, including invoices, and all other relevant financial information and expenditure records.
- Advise and maintain the Organization’s loans & lease agreement provisions (financial).
- Ensure timely and accurate adherence to all statutory, regulatory, and policy regimes with respect to financial and related matters (including but not limited to tax remittance and insurance requirements)
- Perform month-end and year-end procedures including, but not limited to preparing all month-end reconciliations and year-end reconciliations for the organization’s audits.
- Provide regular reports on all Organization's financial activities as required and directed by the CEO, in all departments, including but not limited to bank balances, cash flow reports, accounts payable and receivable reports, and financial statements.
- Prepare the annual budget submission for review.
- Undertake preparation and coordination of the annual budget for the Organization.
- Coordinate and assist the auditors during their audit work.

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