Production Administrator

1 week ago

Durban, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **Production Administrator - Finance **at **NATIONAL BRANDS LIMITED Westmead, Biscuits. **The successful incumbent will be responsible for ensuring that all data is captured on SAP and that it is accurately and timeously performed to consume all materials; capturing all broken and rejects daily to ascertain performance; daily capturing and analyses of waste, including preparation of monthly waste files and trackers - cumulatively and by SKU.

**Line Manager**: Finance Manager

**Job Specification**:
**Key Performance Areas**:

- ** Management of very-high-volume Process Orders - Daily/Weekly/Monthly**
- Successful settling and closure of Process Orders, processing of waste
- Compilation of Waste Register and balancing of Waste Recon, including Weighbridge.
- To ultimately facilitate the site’s Variance Reconciliation and Explanations
- ** Process Variance Analyses**
- Compilation of the weekly variance meeting minutes with evidence of key discussions which enables management to identify processes for continuous improvement.
- ** True Up Process**
- Compilation of the Weekly Inventory True-Up Tracker
- ** Waste Register**
- Compilation of the Weekly and Year-to-Date Waste Registers, which enables Management to identify processes for Continuous Improvement.
- Effectively Manage and Maintain the Waste Register (Weekly, MTD, YTD)
- Collect, analyze and compute Waste Data and make calculated decisions for explanations of Waste where relevant, by comparing and contrasting Waste Variances to Process Variances.
- Prepare the Waste Register Spreadsheet in Excel
- Interpret high wastage and present findings to the Factory and all relevant Managers
- Verify the validity of Scrap Reasons
- Request explanations on Waste Reasons and investigate
- Upload Waste Reasons unto Shop Ware
- Assist in performing Waste Reconciliations
- ** Inventory Control**
- Bi-monthly Stock Counts (including Mid-Year and Annual Stock Counts)
- Arrange and coordinate the Preparation for Stock Counts and Month End
- Analyse and Investigate high Stock Count Variances
- Assist in arranging, coordinating and attending of monthly stock counts and cycle counting - into SAP
- Prepare and coordinate yearly stock counts
- Assist in the distribution of stock results to the various persons responsible for the investigation
- Assist in collating requests for reasons for variances and effects, where necessary, the correction on SAP
- Ensure that correct inventory levels are maintained in sub-stores to allow for correct feedback to take place
- Auditing the main stores at the year-end stock count
- Attend stock counts when required and capture cycle count adjustments into SAP
- Monitor the effect of daily and monthly cycle count corrections
- **
Capturing of all relevant daily Manufacturing data and Stats, including Month-End SAP Production Stats and Reports**
- Run Shopware reports - Finished goods; WIP and Scrap daily
- Update Labour efficiency file
- Daily summary and B & R by shift and SKU sent to factory clerks
- Week to date B & R excess sent to Finance Manager
- Weekly reports sent on Mondays
- Labour efficiency file updated with headcounts from Blick reports
- Labour efficiency report updated with shift time and downtimes from Shopware shift reports
- Calculate data for Weekly OPS report - update with standard and actual kg/mh and B & R kgs and percentages
- Update Labour efficiency file with planned (weekly plan) and unplanned downtimes (ATP report)
- for Flat LE file for Finance Manager
- Calculate Topper shells and creamed slurry and Romany and Choc Kit's shells re-worked
- Calculate the giveaway for Thursday's meeting
- Prepare files for standards review
- ** Month-End SAP Production Stats and Reports**
- Download the finished goods report from SAP
- Reconcile Finished products and Broken and rejects - for Finance Manager
- Finished goods with B & R reports created and sent to Finance manager; Cost Accountant and Commercial Exec
- Monthly Labour Efficiency; kgs per man hour and throughputs done - Finance Manager
- Giveaway - Topper plant done - Finance Manager
- Topper; Romany and Choc Kits B & R including and excluding slurry and shells reworked - Technical Manager and Finance Manager
- ** General Duties**
- Efficient administration processes around Manufacturing.
- Incumbent’s performance tracke

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