Office Coordinator

2 weeks ago


Durban, KwaZulu-Natal, South Africa The Aurum Institute Full time

Work Description


To manage and coordinate all administrative functions and staff-related activities within the Department as well as establish and maintain appropriate recording and reporting systems within the Department.


Technical Work Responsibilities

  • Coordinate and execute office administration
  • Coordinate the planning of events
  • Coordinate financial and procurement activities, and related tasks
  • Coordinate the visitors programme
  • Liaise with external and internal stakeholders
  • Supervision of subordinates

Education

  • Grade 1
  • Appropriate Post Matric Qualification

Advantageous

  • Relevant Degree/Advanced Diploma in Communication or Business Administration
  • Diploma/Degree in Finance, Accounting or Bookkeeping

Experience

  • 2 years' experience in a Senior Administrator/Coordinator/Communications Officer position
  • 5 years' administration experience
  • 2 years' experience in managing people and/or projects

Requirements:

  • Understanding of HIV/Aids and TB
  • Valid Driver's Licence
  • Own Vehicle
  • Advanced computer and software skills including electronic mail, record keeping, routine database activity, Word, EXCEL, PowerPoint etc.
  • Minimal overnight travel (up to 10%) by land and/or air
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
  • Ability to write routine reports and correspondence
  • Ability to speak effectively before groups of external stakeholders or employees
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
  • Ability to deal with problems involving several concrete variables in standardized situations

Please note:
Kindly provide current and relevant references for background checks

**Closing Date: 07 July 2023
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