HR Administrator

4 weeks ago

Rosebank, South Africa HotelJobs.co.za Full time

**Recruitment and induction**
- Manage the recruitment process for all engagements
- Ensure all vacancies are advertised internally
- Assist with organising assessments when required
- Attend to appointment procedures and related communications
- Monitor all casual and fixed term contracts to ensure reviews take place before expiry of term
- Keep records of all contracts of employment
- Conduct HR induction and ensure that departmental induction takes place
- Monitor the probationary processes and ensure assessments are carried out

**Employee benefits**
- Ensure registration, claims and benefits for medical aid are in place
- Monitor the activities of the on-site Clinician
- Assist employees needing to receive medical assistance
- Assistance with registering, claims and benefits for retirement funds
- Monitor and assist with Employee wellness activities
- Ensure all Injury on duty records are kept and employee fitness monitored
- Provide assistance with WCA and UIF claims
- Ensure positive relationships are established and maintained between the organisation and service providers/Government departments in dealings with employee benefits

**Time and Attendance**
- Assist Lodge and Departmental Managers to maintain accurate time records
- Ensure irregular timekeeping is reported and appropriate action is taken
- Monitor patterns and trends in employee attendance and report to Management

**HR Administration**
- List and monitor all HR Assets
- Gather information for HR reporting and ensure it is filed properly
- Maintain information to assist with risk insurance
- Maintain and keep up to date all personnel files
- Attend and minute meetings of the Superforum and Community Forum
- HR policies are monitored for adherence and deviations reported
- Maintain and update all HR policy files and communications

**Payroll Administration**
- Check data for submission of payroll data by due dates
- Maintain records of all payroll submissions
- Conduct check on payroll exceptions, like excessive overtime, leave, etc.

**Performance Monitoring**
- Ensure that appraisals are conducted as required
- Maintain records of all appraisals
- Ensure appraisals are conducted before expiry of probation

**Training Records**
- Collate training records to ensure all training interventions are recorded
- Follow up with Management to ensure all training records are received
- Assist with the gathering of training needs for assimilation into the workplace skills plan

**Competencies and skills**
- Observation Skills
- Organisational Skills
- Internal Actualisation
- Proven Clerical/Administration Skills
- Effective Communication skills
- Effective IT Skills
- Socialisation Skills
- Hand Eye Coordination

**Qualifications, Education and Experience**
- Diploma/Certificate in HR/Training management
- 3 years relevant experience in HR administrative position

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