Talent and Onboarding Support

3 weeks ago

Durban, South Africa Tych Business Solutions Full time

**Job ID**: 83884**Date Posted**: Posted 5 hours ago**Expiration date**: March 8, 2024**Location**: Durban**Job Title**: TALENT AND ONBOARDING SUPPORT - DURBAN - KWAZULU NATAL

Main Responsibilities

(summarize in short sentences the key responsibilities and tasks that require 5% or more of the time of the incumbent)

Talent Administration
- Provide all recruitment administration support of appointments.
- Ensure all references are carried out wholly and timeously as per the TA Officer or TA Assistant Manger’s request.
- Ensure MIE checks are captured on the system as per the TA Officer or TA Assistant Manger’s request.
- Prepare interview packs for interviews.
- Provide first line support to Graylink (e-Recruitment System) users.
- Manage building and canteen access and process.

Budget Administration
- Process resourcing invoices
- Update and monitor all spend for the Resourcing division by maintaining the Budget Tracker.
- Deal with all Resourcing suppliers regarding payments and terms of business.
- General administration and ad hoc responsibilities.

Reporting
- Reporting and data management (Graylink).

Graduate Recruitment
- Coordinate teams for the various fairs.
- Manage flight bookings, hotel accommodation and car hire for employees travelling.
- Manage the courier of supplies to the various fairs.
- Liaison with the various Universities regarding booking and payment for the fairs.
- Administration related to Management trainees.

Assessments
- Process Assessment requests online (TTS & Bioss).
- Scheduling of Assessment feedback sessions.
- Maintain and update Assessment Tracker on the shared drive.
- Maintain Assessment Report database on the shared drive.
- Process Assessment Invoices for Group, Consumer, and client.

Team Support
- Assist the TA team with all administrative functions.

Education and Qualification

(What is the minimum qualification or education that would be required for this role)
- A completed 3 year qualification in Human Resources or related qualification.
- 1 - 2 years’ experience in a recruitment specific role.
- Knowledge of SAP is advantageous.

Knowledge and Skill

(what kind of knowledge and skill is required in this role - basic skills, technical skills, specialized, analytical)
- Administration
- Attention to Detail
- Time Management

Experience and Training

(What kind and how many years of experience must the incumbent have had in order to be proficient in the role)
- 1- 2 years’ experience in a recruitment specific role

Problem Solving

(What kind of problems is the incumbent likely to need to solve?)
Technical or analytical
Own area or across divisions - All Administration related queries.
Customer Relationships

(To what degree is the role holder interacting with internal and external people. Explain the nature of their interaction with internal and external people)

Internal:

- CL, CU, DL and DU Managers/ Executives

External:

- Head Hunters / Agencies

Leadership / Supervision
How many Subordinates does the incumbent have?
(Does the incumbent have subordinates?
Is the incumbent responsible for coordinating and / or allocation of work and /or supervision and or direct management the work activities of subordinates?)
- No direct reports

Competencies

(What competencies or leadership standards does the incumbent require in order to perform role? - Attention to detail
- Planning and Organising
- Customer Focus
- Problem Solving
- Time Management

Communication

What communication, verbal and or written does the incumbent need to carry out in order to perform the job.
- Excellent Written and verbal communication

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