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Governance and Secretariat Services

4 months ago

Johannesburg, South Africa Affirmative Portfolios Full time

**Secretarial ~ PA (Personal Assistants) ~ Office Management**
**JHB Central ~ JHB North**
***:
**Governance and secretariat Services**

**R887 076 p/a - Newtown**

**Purpose**

Performing the functions of Company/Board secretary, this position supports management and governance structures in the execution of their mandates through provision of logical, administrative and secretariat services, as well as provide expert corporate governance advice.

**Performance Areas**
- Provide expert Corporate Governance advice to management and governance structures
- Develop, roll-out, monitor and report the corporate governance maturity model
- Produce quarterly corporate governance structures in the embedding of an ethical culture in the organisation
- Assist in the implementation of the ethics management plan
- Provide inputs into the company’s annual report
- Provide leadership in the overall policy management process
- Ensure that all management and governance structures are operating on approved charters
- Develop annual work - plans for all management and governance committees, aligned to the approved charters of the respective management and governance committees
- Ensure compliance by the Company to all relevant governance best practice
- Provide logístical, administrative and secretariat services to management and governance structures, including secretariat support during meetings
- Ensure proper record of meetings and that all action - lists are executed and reported
- Manage the day-to-day operations of the governance and secretariat service unit, including directing staff
- Ensure induction of newly appointed members of the governance structures
- Facilitate the evaluation of all management and governance structures and produce reports
- Provide secretariat services at national events
- Compile quarterly submissions to the ministry of employment and labour following governing body approvals
- Monitor expenditure against budget variance reporting for submission
- Setup performance contracts for subordinates and ensure all work is completed in compliance with the performance contract and organisational processes
- Review performance on a formal and informal basis and ensure that subordinates have adequate resources to perform optimally
- Develop the sub - unit’s annual departmental operational plan
- Manage and monitor the implementation of the sub - units departmental operational plan

**Requirements and knowledge**
- Appropriate bachelor’s degree or equivalent
- Corporate governance
- Compliance management

Ethics management