Program Coordinator

2 months ago

Centurion, South Africa Jhpiego Full time

Overview:
The Reaching Impact, Saturation, and Epidemic Control (RISE) project is a multi-year global project funded by the United States Agency for International Development (USAID) working with countries to achieve a shared vision of attaining and maintaining epidemic control, with stronger local partners capable of managing and achieving results through sustainable, self-reliant, and resilient health systems. RISE South Africa is hiring several positions to fulfill the project mandate. The Program Coordinator role is a Jhpiego position funded for one year with the possibility of extension. Under the direction of the Senior Program Officer for a USAID-funded Global Vaccine Access (GVAX)/ COVID-19 and Global Health Security (GHS) project in South Africa.

The Program Coordinator will help manage the programming, logístical, financial, and administrative duties necessary for Jhpiego activities. This involves assisting with program administration, such as scheduling team meetings and preparing and/or editing program reports and PowerPoint presentations.

**Responsibilities**:

- Provide programmatic and administrative support in the design, implementation and monitoring of project activities.
- Support monitoring every step of the project for successful completion.
- Assist with the preparation and monitoring of project budgets.
- Order necessary supplies and training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites/teams in a timely manner.
- Responsible for recording and disseminating program meeting minutes.
- Ensure that required technical and administrative reports are submitted in a timely way.
- Assist with the organization of meetings, field visits, and other activities.
- Assist with maintaining the management calendar and keeping it up-to-date.
- Assist with gathering technical updates for program planning, training, components of evaluations, and other studies on related programs.
- Identify best practices and procedures to inform future programming.
- Assist in the preparation of monthly, quarterly, and annual work plans.
- Assist with other programmatic and administrative duties as required.

**Teamwork**
- Participates fully as a team member; supports a positive work environment that promotes quality service to the organization and ensures timely communication of issues/points of interest.
- Supports the team by continuously enhancing knowledge/expertise in assigned tasks/areas and participates in knowledge transfer within the team.
- Keeps others informed and up-to-date about the status/progress of projects and all relevant/useful information related to day-to-day activities.
- Stays knowledgeable of project activities, and progress and procedures
- Maintains a culture of risk management and control, supported by effective processes in alignment with organizational mission, goals and objectives, and regulatory requirements.

Required Qualifications:

- A university degree in a public health-related or social sciences field is required, additional postgraduate qualifications/certifications will be an added advantage.
- Minimum of 5 years of progressively responsible experience working in the public health arena.
- Demonstrated experience in coordinating programs and activities/events, including fostering collaborative teams
- Self-management is necessary (i.e. innovation, motivation, dealing with pressure, adaptability).
- Excellent presentation, written, and communication skills, including attention to detail
- Ability to communicate effectively, instilling trust and confidence.
- Ability to handle various assignments sometimes under pressure of deadlines.
- Be cooperative, competent, hardworking, flexible and dependable.
- Ability to coordinate information and logistics for programs and activities

Preferred Qualifications:
**Abilities, Knowledge, and Experience**:

- Knowledge: (functional or technical: i.e. finance, program planning, and public healthcare standards, health systems).
- A firm understanding of COVID-19, GHS, and health-related issues, with a global focus is necessary.
- Abilities/Skills: (action, i.e. negotiate, manage, exercise independent judgment).
- A broad variety of programmatic, administrative, financial, and computer skills (including MS Word, Excel, PowerPoint, and Outlook), which may need to be acquired through very quick learning.
- Ability to prioritize and complete tasks in a timely manner.
- Experience in team working and multi-cultural staff.
- Excellent organizational skills.
- Ability to travel to support and monitor program activities.

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