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Export Administrator
2 weeks ago
Duties and responsibilities:
- Trading
Ensure necessary documentation and payment has been surrendered to the line, in order to print/collect original bills of lading.
Maintain a relationship with the warehouse, shipping lines, booking agents, forwarding agents, inspection/sampling companies and the bank to ensure a smooth process for each transaction.
Providing LOI’s and shipping instructions to stakeholders
Ensure invoices are received and forwarded to the accounts department for payment
Receive & check booking confirmations, draft bill of lading, draft analysis certificates and packing list; making sure that they are all in order
Provide the warehouse with commercial invoices for customs clearance
Confirm draft analysis certificates and draft bill of lading and collecting the originals once they are available
Preparation of all necessary administration documents for the export process of minerals. These include provisional invoices, certificate of origin, exchange bills, endorsing bill of lading etc
Making sure all documents are as per the contract (and LC if applicable)
Presenting the original document sets to the bank (if applicable) or courier the original document sets to stakeholder
- General
Greet visitors and direct them to the appropriate offices
Schedule meetings and travel arrangements for senior members of the Company
Provide administrative support for operations team
Ensure proper flow of office procedures
Maintain stock lists and order office supplies/consumables as needed
Interact with Directors/Department Heads and carry out their requests
Supervise cleaning crew and cleanliness of office space
Qualifications and Experience
Minimum Grade 12
Valid driver’s license and own vehicle essential
Works well under pressure
Shows initiative
Team player
Organized and attention to detail
Excellent oral and written communication skills
Experience in commodities trading a plus
Excellent time management skills and ability to work without supervision
Ability to handle confidential information and strong record keeping skills
Pay: R15 000,00 - R18 000,00 per month
License/Certification:
- Driver's license (preferred)
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