Export Controller

6 months ago

Johannesburg, South Africa AVI Limited Full time

An exciting opportunity exists for an **EXPORT CONTROLLER **at **AVI INTERNATIONAL** in Bryanston, Johannesburg. The purpose of the role is to execute coordination, monitoring and following up on the complete shipping process from order receipt to shipment. This will include all administration processes and dealing with internal and external service providers.

**Line Manager**: Export Team Leader

**Number of Direct Reports**: None

**Job Specification**:
**Key Performance Areas**:

- ** PLANNING OF EXPORT ORDERS**
- Plan orders that are received from LSS for the subs, orders that are on the open orders report and anything else received from logistics
- The depot plan is generated from this
- The daily export schedule is sent to the planning department
- BB dates are sent to the customers before delivery takes place
- Liaise with Demand planners in terms of stock availability
- Liaise with Demand Planners in terms of MTO chips production and maintain the schedule
- Manage orders to invoice MTO chips
- Plan orders to maximise the truck using top up orders where necessary
- Communicate with the DC's in order to plan picking and loading
- Ensuring constant communication with all relevant parties
- **
PROCESSING OF EXPORT ORDERS**
- Input orders into SAP as soon as received from customers, send PFI's and request confirmation
- Advise customers of provisional expected despatch dates
- Maintain customer feedback at all times on order delivery and any other changes of order content
- Ensure all pricing is correct and orders are booked into the correct DC's
- Maintain good relationships with the customers
- **
TRANSPORTERS AND FREIGHT FORWARDERS**
- The depot plan per loading DC is sent to the transporters with the load ID that is needed for loading
- Liaising with the transporters on available loading dates
- Ensure the correct freight rate is used for optimal savings
- Maintain good relationships with the transporters
- Follow up on deliveries to customers
- **
EXPORT DOCUMENTATION**
- Export orders that have tea need to be split on a B invoice for rebates
- Mozambique, Zambia, Zimbabwe & Malawi requires imported biscuits to be on a separate invoice - Non SADC
- Double check the total on SAP equals the invoices on Export docs
- Ensure correct documentation is handed over to the freight forwarders as well as customers
- All POD's are scanned and filed
- **
LIAISON WITH DC'S, LSS**
- Follow up with DC's on loading of orders, upliftments from customers, POS and packaging material
- Request for pallet space from LSS when POS needs to be sent.

**Minimum Requirements**:
**Experience**:

- At least 4 years’ experience in Export/Import Administration
- Road and Sea Freight experience essential
- African experience will be highly advantageous

**Qualifications**:

- Matric/Grade 12/NQF Level 4
- A relevant Certificate/Diploma in Logistics or International Freight

**Additional Requirements**:

- ERP System knowledge i.e. SAP or Export Docs or SARS - Customs
- Knowledge of Export Control Regulations

**Competencies**:

- Building Relationships
- Being Self-assured
- Working Together
- Staying Composed
- Meeting Deadlines
- Attention to Detail
- Planning and Organising
- Thinking Rationally

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