Sales Administrator: Mc Export

6 months ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 73059

**Job Type**
- Permanent

**Job Title**
- Sales Administrator: MC Export

**Computer Skills**
- Ms Office

**Industry**
- Automotive

**City**
- Johannesburg (Incl. Northern Suburbs)

**Province**
- Gauteng

**Role and Responsibilities**

**Role**
- To provide sales administrative support and maintain efficient relationships with company MC Export dealers to drive sales growth in a specific cluster

**Main Responsibilities**
- Sales Planning and Forecasting Support
- Inventory Tracking and Order Processing
- Order Invoicing and Logistics Coordination
- Dealers Relations and Communication
- Dealers Performance Monitoring
- Documentation Management and General Reporting

**Detailed Description of Tasks**

**Sales Planning and Forecasting**
- Collaborate with dealers and build sales projections/forecast, and determine stock/inventory requirements
- Incorporate dealers’ sales projections/forecast into export division monthly and quarterly sales plan
- Compile and communicate dealers’ sales projections/forecast to export dealers

**Inventory Tracking and Management**
- Analyse dealer’ sales results and stock reports, to determine and recommend replenishments
- Administer all process and procedures relating to stock management and control within the Export Division
- Collaborate with Logistics Division to address stock supply related issues

**Order Processing and Invoicing**
- Prepare and issue proforma invoices to dealers for all orders/deals concluded
- Ensure accuracy and completeness in order process and documentation;
- Follow up on payments with dealers and provide confirmation to Finance Division

**Logistics Coordination**
- Coordinate the preparation and shipping of dealers’ orders/shipments with the Logistics Division
- Ensure accuracy of orders and shipping documents, provide support to correct errors (if any)
- Monitor dealers’ order packing with warehouse and shipping bookings with Logistics Division
- Track shipments to ensure timely delivery

**Dealers Relations and Communication**
- Liaise with dealers and address all enquiries and providing information relating to the business
- Attend to dealers’ queries and provide the necessary support where needed

**Dealers Performance Monitoring**
- Track dealers’ sales results/actuals against plan, and adjust sales forecast accordingly where needed in collaboration with dealers;
- Monitor and review dealer sales KPIs
- Ensure dealer compliance in all activities.

**Reporting**
- Maintain monthly stock and sales data in the appropriate templates for record keeping purposes
- Prepare and submit monthly/quarterly reports on dealers’ sales performance to Sales or Area Manager
- Compile and submit ad-hoc stock and sales presentations and reports as required**Inherent Requirements**

**Qualification, Skills, and Experience**

**Qualifications**:

- Matric
- Sales, Marketing or Business Administration Degree or Diploma

**Skills**:

- Computer Literacy - MS Office
- Communication - Excellent Verbal and Written Skills
- Organisational - Schedule, Tasks and File Management
- Time management
- Negotiation skills
- Interpersonal skills
- Working in team and independently as needed
- Customer Service
- Logistics Coordination

**Experience**:

- Minimum 2 years Sales Administration
- Minimum 2 years Customer Service

**What Qualification**
- Sales, Marketing or Business Administration

**Minimum Qualification**
- Bachelors

**Status**
- Available

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