Administrator

3 months ago

Port Elizabeth, South Africa Alfred H Knight Group Full time

WHAT IS ON OFFER

Alfred H Knight has an exciting opportunity for an Administrator to join the team in Port Elizabeth. This individual will be responsible for ensuring efficient and high quality service is provided in order to meet reporting deadlines and priorities agreed with AHK Head Office and clients.

ABOUT US

Alfred H Knight is a totally independent, family owned business spanning five generations. A global network of strategically placed offices and laboratories enable global trade by providing independent inspection, analysis and consultancy services to the metals and minerals, solid fuels and agriculture industries.

We have honed and carefully crafted our reputation. Delivering knowledge and professionalism in all aspects of weighing, sampling and analysis. We thrive by continuing to re-invest in our facilities, technology and people. Click here to find out more about AHK.

DO YOU HAVE WHAT IT TAKES

To be successful at Alfred H Knight you will need to display the following:
REQUIRED KNOWLEDGE AND WORK EXPERIENCE

Required Competencies
- Good timekeeping and time management skills.
- Hands-on experience with office equipment (e.g. printers)
- Communication: Excellent written and oral communication skills.
- Quality: ‘Right first time’ approach, completes work to a high standard, continually looking for improvements and strong problem-solvers, high level of attention to detail is key within this role.
- Handles challenges in a mature manner.
- Ability to work with mínimal supervision.
- Able to work as part of a team as well as independently.
- Honest, Adaptable and Flexible, can orchestrate multiple activities at once to accomplish a goal
- Thrives in an exciting, fun and global environment

Required Qualifications
- Grade 12

Required work experience
- 1-2 years work experience in an administrative environment.
- Experience in the metals and minerals industry is beneficial.

**Responsibilities**:

- The organization and process of the daily workload to meet the agreed work schedules and targets. And to ensure that all processes are performed in accordance to documented methods and procedures.
- Maintaining the most cost effective utilization of resources within this Department.
- Maintaining the management and archive of all job, and that an effective and efficient system operates for their availability and return.
- Ensuring client communication such as quotes, job inquiries, complaints etc are circulated to appropriate parties with complaints being brought to the immediate attention of the Branch Manager and General Manager.
- Ensuring that the workforce is sufficiently motivated, skilled, and properly trained to meet the operational needs of the business. It is the post holder’s responsibility to inform the Branch Manager / General Manager of continual resourcing difficulties and, or, operational problems.
- Ensuring at all times that a high degree of accuracy and attention to detail is applied within AHK Administration through incorporating and promoting good office practices. And for ensuring that work throughput is followed in accordance to documented methods and procedures. It is the post holder’s responsibility to inform the Branch Manager / General Manager of any failure in compliance to documented methods.
- Advising the Branch Manager / General Manager of repetitive administration problems relating to day-to-day administration procedures.
- Maintaining record keeping, such that work is clearly and easily auditable, and traceable within the guidelines of AHK’s 17025 accreditation.
- Attending regular meetings with staff to ensure that operational or personnel issues are discussed and rectified as soon as possible, and for keeping the Branch Manager / General Manager informed of serious and/or developing personnel issues inside the Admin department.
- Ensuring equipment is maintained in a working and calibrated state, organizing maintenance where necessary.
- Ensuring consumable stock holdings are maintained to support effective work and on-time delivery.
- Ensuring office areas are kept clean and tidy, with unwanted materials and debris being removed.
- Maintaining a professional standard and appearance during office hours and while promoting the company when on company business.
- Ensuring the Company’s Health & Safety policy is applied effectively in areas under the Post Holder’s control.
- Other ad hoc duties as may be requested by the Branch Manager from time to time.

**BENEFITS**:
We are offering an excellent opportunity with a salary and benefits package to match

CLOSING DATE: 18 September 2024

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