Office Administrator

5 months ago

Port Elizabeth, South Africa BDO South Africa Full time

**Primary Purpose of the Job**To provide extensive support inclusive but not limited to admin, secretarial and functional support to the Managing Director, and to the GTG Regional Manager as needed. The individual will be responsible for the day-to-day operational running of the Office **Main Duties and Responsibilities**Administrative**
- Administrative assistant general duties
- Ordering of stationery for region
- Courier administration
- Archiving of Information
- Preparation of Credit Note and Write Off Requests
- Assist with Debtors administration & Receipts
- Responsible for pretty cash including monthly report and reconciliation to finance.
- Capturing and administration of client invoicing
- Assistance with following up on debtors
- Preparation of Credit Note and Write Off Requests
- CRM administrator
- Assistance with following up on renewals
- Filing of sales/RAs/TOE documentation
- Coordinating resolution of IT, telephone connectivity, printer issues etc.
- Technical meeting - minutes
- Ad-hoc projects
- Open job cards on BEE Trax and Portal
- Preparation of BDO BEE scorecard on BEETrax and compilation of records
- Certificate authenticity validations
- Coordinating collection of BEE certificates for clients where requested
- Maintain file movement register
- Administer the issuing, scanning, uploading, printing and delivery of certificates and reports.
- Assist with capturing information on relevant systems.
- Assisting with coordinating of functions/events/training, etc
- Distribution & administration of Monkey Survey / customer survey questionnaire administration

Tenders
- Maintain certified copies of tender docs. i.e. accreditation, CM29 etc. and other tender records.
- Maintain CSD database information

Sales
- Source leads to potential client base and Market BDOVS services for B-BBEE to potential and existing client base.
- Support the MD/regional manager with input into the development of national marketing strategy and execution of tasks related to national marketing strategy.
- Marketing - cold calling for regions
- Assistance with sales admin and follow ups
- Preparation of Marketing packs/brochures, etc
- Establishes, develops and maintains business relationships with current customers and prospective customers in the assigned territory/market segment to generate new business for the organization’s products/services.
- Expedites the resolution of customer problems and complaints.
- Able to source leads and follow through to sale and engagement
- Able to work in a team environment to ensure optimal delivery of services
- Manage client relationship
- Source leads from BDO partners and departments

**Qualifications, Recognition of Prior Learning, Work Experience, and Knowledge**

**Qualifications/Recognition of Prior Learning equivalent**
- National Diploma - Administration and Office Support or other relevant admin qualification

**Work Experience**
- 3-5 years’ experience as an Office Administrator

**Requirements**:

- Drivers license and own vehicle

**Knowledge**

**Competencies: Technical & Behavioural**

**Technical Competencies**
- MS office (particularly Excel and Word)
- Database Management
- Record keeping
- Excellent written and verbal communication skills
- Ability to prioritise and work under pressure
- Problem solving and analytical thinking skills
- Highly organised, detail oriented and able to multitask
- A team player with well-developed interpersonal skills

**Behavioural Competencies**
- Relationships and Collaboration
- Exceptional Client Service
- Engaging people

  • Office Administrator

    3 weeks ago

    Port Elizabeth, South Africa PerformIT Personnel Full time

    Renowned Office Automation / Solar Company in Port Elizabeth is looking for an Office Administrator. Requirements: Must have at least 2 – 5 years’ experience in an office environment doing accounts and office administration. Matric Qualification is essential Relevant Qualification / Certification is advantageous Must have a driver’s license Must have...

  • Office Administrator

    3 months ago

    Port Elizabeth, South Africa Talent Scout Full time

    **Responsibilities**: Responsible for co-ordination of Office Answer and direct phone calls, take messages in a professional manner. Good telephone etiquette. Maintaining general office files and job files Coordinate courier services Purchasing of office supplies Overseeing the maintenance of office facilities, and equipment Performing bookkeeping tasks such...

  • Sales and Admin

    1 week ago

    Port Elizabeth, South Africa Office & Co Full time

    Sales and Admin Representative – Office Letting Full-Time Office & Co is a dynamic office letting company dedicated to helping businesses find their ideal workspace. We pride ourselves on creating a professional yet friendly atmosphere where our clients feel valued and supported. We're looking for a bubbly and friendly Sales and Admin Representative to...

  • Senior Office Administrator

    2 days ago

    Port Elizabeth, South Africa Safetymate - Port Elizabeth Full time

    We are looking for a dynamic and confident lady who will add value to various sectors in our Administration office. Experience in Debtors / Creditors / Purchasing will be an advantage. Knowledge of accounting Neat, accurate and organized Analytical thinker Contactable references essential **Job Types**: Full-time, Permanent Pay: From R123,00 per...

  • Administrative and Support Services Officer

    3 weeks ago

    Port Elizabeth, Eastern Cape, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    We are seeking a detail-oriented and organized individual to fill the role of Administration and Human Resource Officer at Staff Unlimited Recruitment Pty Ltd T/A MPC Recruitment Group EC. The estimated salary for this position is R280,000 - R320,000 per annum.About the Role:This is an exciting opportunity to join our team and contribute to the success of...

  • Office Administrator

    2 months ago

    Port Elizabeth, South Africa Air Products South Africa (Pty) Ltd Full time

    **Overview & Key Responsibilities** The Office Administrator will be responsible for administrative support and the key areas of responsibility for this role would include but are not limited to: - Management of Switchboard and Reception; - Responsible for filling and document control; - Assisting in handling procurement; - Providing administrative support...

  • Senior Office Administrator

    3 months ago

    Port Elizabeth, South Africa Safetymate - Port Elizabeth Full time

    Our Port Elizabeth branch has a vacancy for an experienced Senior Office Administrator. We are looking for a dynamic and confident lady who will add value to various sectors in our Administration office. Experience in Debtors / Creditors / Purchasing will be an advantage. - Knowledge of accounting - Neat, accurate and organized - Analytical...

  • Administration and Human Resource Officer

    2 months ago

    Port Elizabeth, South Africa Jobted ZA C2 Full time

    Our client is looking for an Administration and Human Resource Officer based in Gqeberha Job Overview: The Administration and Human Resources Officer will be responsible for managing and overseeing administrative functions, as well as handling human resources duties within the organization. This includes ensuring smooth day-to-day operations, providing HR...

  • Administrative Professional

    23 hours ago

    Port Elizabeth, Eastern Cape, South Africa PerformIT Personnel Full time

    About the CompanyPerformIT Personnel, a renowned Solar Company in Port Elizabeth, is seeking an experienced Administrative Professional to join their team.Estimated Salary RangeR115 000 - R140 000 per annum, based on the industry standards and location.Job DescriptionDetailed ResponsibilitiesOffice Administration: Ensuring the smooth operation of the office,...

  • Administration and Human Resource Officer

    2 months ago

    Port Elizabeth, South Africa Staff Unlimited Recruitment Pty Ltd TA MPC Recruitment Group EC Full time

    Our client is looking for an Administration and Human Resource Officer based in Gqeberha Job Overview: The Administration and Human Resources Officer will be responsible for managing and overseeing administrative functions, as well as handling human resources duties within the organization. This includes ensuring smooth day-to-day operations, providing HR...

  • IT Support and Front Office Administrator

    2 weeks ago

    Port Elizabeth, Eastern Cape, South Africa PerformIT Personnel Full time

    We are seeking a highly experienced IT support and front office administrator to join our team at PerformIT Personnel in Port Elizabeth.Estimated Salary: R250,000 - R350,000 per annumAbout the Role:The ideal candidate will have at least 3 years of experience in a similar role, with strong technical skills and excellent communication abilities.Key...

  • Administrative Coordinator

    3 weeks ago

    Port Elizabeth, Eastern Cape, South Africa Headhunters Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Headhunters. As an Administrative Coordinator, you will be responsible for providing exceptional support to our clients and ensuring the smooth day-to-day operation of our office.About the RoleSalary: R40,000 - R60,000 per annum (depending on...

  • Administrator

    4 months ago

    Port Elizabeth, South Africa Alfred H Knight Group Full time

    WHAT IS ON OFFER Alfred H Knight has an exciting opportunity for an Administrator to join the team in Port Elizabeth. This individual will be responsible for ensuring efficient and high quality service is provided in order to meet reporting deadlines and priorities agreed with AHK Head Office and clients. ABOUT US Alfred H Knight is a totally independent,...

  • Administrative Support Specialist

    2 days ago

    Port Elizabeth, Eastern Cape, South Africa Air Products South Africa Limited Full time

    Job Description:The Port Elizabeth Facility of Air Products South Africa Limited is seeking a skilled Office Administrator to support the Regional Manager. This role offers an excellent opportunity for a motivated and organized individual to utilize their administrative expertise and contribute to the success of our Packaged Gas department.As an Office...

  • Insurance Administrator

    1 month ago

    Port Elizabeth, South Africa Jobted ZA C2 Full time

    Role: Insurance Administrator Location: Gqeberha Employment Type: Permanent. Full time. In office Working hours: 08:30am – 4:30pm (Mon-Fri) Our client an independent brokerage working with top life insurance and investment companies like Old Mutual, Ninety One, Sanlam, and many more. We're seeking a detail-oriented Insurance Administrator to handle...

  • Key Office Support Professional

    2 weeks ago

    Port Elizabeth, Eastern Cape, South Africa PerformIT Personnel Full time

    Company Overview:Renowned for delivering innovative office automation solutions in Port Elizabeth, PerformIT Personnel is a respected Solar Company. We are committed to excellence and pride ourselves on providing exceptional services.Job Summary:We are seeking an experienced Key Office Support Professional to join our team. As an Office Administrator, you...

  • Administration Clerk

    7 months ago

    Port Elizabeth, South Africa PerformIT Personnel Full time

    We are looking for an experienced Administrative Assistant/Clerk for a Renowned Company in Port Elizabeth Job Purpose: Provides general administrative support to Senior Account Administrators. Requirements: Matric (Grade 12) or equivalent qualification Computer literate – basic knowledge of MS Office (Word, Excel, Email) Fluent in English Ability to...

  • Administrator

    1 week ago

    Port Elizabeth, South Africa Vodacom Full time

    The Administrator will make sure all staff paperwork is accurate and up to date daily. **Duties include but are not limited to**: - Issuing devices and sim card stock to sales staff speedily - Ensuring all Contracts, Upgrades and Insurance claims processed have required documentation as per Vodacom business rules - Daily Reconciliation - Paperwork...

  • People Operations Administrator

    5 months ago

    Port Elizabeth, South Africa Teleperformance South Africa Full time

    **Job Summary/Overview**: The role is to support the continued growth of the HR Admin department and its functions. The core function will be to support HR in administrative functions and Ad Hoc HR related tasks. **Main Responsibilities (but not limited to)**: - Staff Filing - Facilitation of all documentation relating to the onboarding of new employees -...

  • Administrative Support Coordinator

    1 month ago

    Port Elizabeth, Eastern Cape, South Africa PerformIT Personnel Full time

    We are seeking a skilled Administrative Assistant to provide general administrative support to Senior Account Administrators at PerformIT Personnel in Port Elizabeth. This role requires a professional with a Matric (Grade 12) or equivalent qualification and computer literacy in MS Office applications.Job SummaryThis is an exciting opportunity for an...