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HR Administrator

1 month ago

Bedfordview, South Africa COACH Full time

**Recruitment & Selection**:

- Conducting of reference checks, criminal checks, credit checks, induction and orientation of newly appointed employees.
- Compiling of contracts of employment for authorization by the managing director.
- Creating new employee files and ensuring the filing of all important documentation required by the Organization and DSD.

**Payroll**:

- Compiling of payroll input for submission to Labournet payroll outsource section every month.
- Checking and verifying the correctness of staff time sheets against the monthly attendance registers received from the programmes.
- Capturing of leave and monthly overtime hours for payroll input.
- Checking and verifying the correctness of the payroll reports received from Labournet and confirming the data captured for monthly payroll.
- Submission of payroll to managing director for final review and sign off.

**Disciplinary and Grievance matters**:

- Providing guidance and support to management in handling of disciplinary and grievance issues in accordance with the Labour Relations Act.
- Communicating with labournet HR solutions section to arrange for formal hearings.
- Assisting with performance management processes.
- Providing support and guidance to managers in dealing with all staff related issues.
- Providing guidance and support to staff in addressing any grievance matters.

**Policies and Procedure Reviews**:

- Reviewing of policies and procedures and providing expert input on them and ensuring that they are kept updated.
- Providing training to staff on all internal policies and procedures.
- Providing guidance and support to staff in terms of best practice behavior.

**Administrative Functions**:

- Maintaining and regular updating of personnel records (Employment contracts, ID documents, Registrations with professional bodies, qualifications) and ensuring the filing of all personal information as required.
- Assisting with the completion of all relevant UIF forms upon termination of employment and or in the case of maternity leave.
- Filing of all paperwork relating to payroll and HR.
- Completion of relevant paperwork with regards to injury on duty.

**Training & Development**:

- Facilitate ongoing workshops on ethics in the workplace.
- Provide training on identified staff development issues.
- To identify training needs of staff and to research training options available and make proposals to management.
- To manage all performance review processes.
- Diploma or degree in Human resources management
- Any qualification in Youth development or administration.
- At least 3- 5 years’ experience in the field of Human resource management
- File and records management
- Training and Development skills
- Knowledge of BCEA & Labour relations
- Knowledge of HR policies and procedures
- Advanced skills in Microsoft Word, excel, Powerpoint and Outlook
- Good Analytical and Planning skills
- Excellent report writing and communication skills.
- Critical thinking and problem-solving skills.
- Good negotiation skills
- Task Orientated and time management skills
- Ability to act according to the Basic Conditions and Employment Act and the Occupational Health and Safety Act.
- Ability to manage the diverse nature of staff.
- Ability to maintain a fair balance between management and staff.
- Ability to work in a team and independently.
- Ability to make informed and consistent decisions based on information gathered.
- Ability to conduct thorough and confidential investigations.
- Ability to act as a positive role model.
- Ability to act within organizational boundaries.
- Ability to remain positive in adverse situations.

Valid, unendorsed driver’s licence or working towards a driver’s license.

Additional South African languages desirable

Must agree to have standard integrity checks conducted.

Must be willing to study further in line with the requirements of the role.

Must be willing to attend to crisis situations when required.

**Job Type**: Part-time

Ability to commute/relocate:

- Bedfordview, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Deadline: 2023/08/31

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