Property Manager

3 weeks ago

Parow, South Africa FPG Property Fund Full time

**Building Management**
- Keep abreast of market activities
- Investigates/initiates proposals for refurbishments
- Maintains a hands-on control of projects in hand
- Reviews the building status/grade annually and maintain the standards
- Maintenance planning

**Client Reporting**
- Provides accurate information to client according to agreed format timeously
- Analyses of monthly income and expenses
- Monitors turnover rentals
- Analyses of operating costs in terms of the approved forecasts
- Monitors all municipal and general recoveries on a monthly basis

**Planning & Budgeting**
- Prepares and completes budgets annually
- Completes forecast timeously
- Reviews rentals and ensure best possible rate achieved and maintained
- Assists in formulation of business plans for the Centre(s)

**Expenditure / Audits**
- Sets and motivates Capex / TI philosophy per building
- Approves TI standard specification as recommended by the Project Manager
- Approves Capex within authority levels
- Ensures we conform to Capex philosophy and procedures
- Estimates new operating costs
- Ensures recovery of operating costs in accordance with Lease terms

**Debtors & Creditors Management**
- Regular interaction with Debtors and Leasing departments to ensure appropriate action taken and approve required action
- Credit Control Management of arrears, legal action and write-offs

**Customer Liaison**
- New Tenants
- Lease negotiations
- Maintenance of tenant relationships

**Tenant Management**
- Deals with correspondence / interaction with tenants as required
- Ensures that leases are timeously renewed, and all vacant space is let and in presentable space
- Tenant mix
- Networking with Tenants, public and external organizations

**New Tenants**
- Determines and recommends letting mandates
- Undertake lease negotiation and maintenance of tenant relationships
- Controls new leases and recordal of same
- Controls / oversees new installations

**Existing Tenants**
- Renews Lease Agreements timeously
- Tenant liaison and public relations
- Controls / arranges centre promotions
- Regularly assess tenants’ turnover, stock turn and merchandising to establish growth needs and trading difficulties
- Record tenant turnover levels

**Expense Control**
- Checks and authorises payments of accounts
- Authorises cleaning, consumables, electrical and general maintenance orders
- Controls municipal payments and recoveries there against
- Ensures cost effectiveness and performance of contractors

**Financial Management**
- Monthly financial statements and reports
- Accurate budgeting and reporting

**Public Relations**
- Establishes and maintains sound public relations
- Attracts people to the Centre
- Advertising materials
- Motivates and assists tenants to improve their services
- Assume responsibility for the effective repairs and maintenance of the building
- Assume responsibility for the security of all the building facilities.
- Conducts scheduled inspections of security systems and implements improvements as necessary
- Occupational health and safety
- The development of security action plans, systems and directives
- The management of security officers on duty
- The establishment and maintenance of emergency preparedness programme
- Assume responsibility for the effective management reporting and records
- Assume responsibility for ensuring professional business relations with tenants, suppliers, contractors and trade professionals
- Effectively supervises Centre personnel, ensuring optimal performance
- Assume responsibility for related duties as required or assigned.

**Experience**:

- property management: 3 years (required)

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