Committee Secretary

5 months ago

Durban, South Africa Secondments Recruitment Full time

**Job Advert Summary**:
Provide effective administration for all meetings.
- Draft agendas in consultation with Management, the Company Secretary and Chairperson/s.

**Minimum Requirements**:
The following minimum requirements must be met to be considered for this position:

- LLB Degree At least 3 years of experience as an Administrator in a corporate secretariat office is

essential.
- Extensive experience in minute-taking is essential.

between 100 to 150 pm.
- Experience in implementing strategy, plans, programs, and procedures.
- A minimum of three-year degree in relevant field (BCom, B Proc, LLB) with courses in company law or

corporate governance, will be an advantage.
- studying towards Certification with the Institute of Chartered Secretaries will serve as an advantage.
- Experience in the financial services industry will serve as an advantage,
- Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance

requirements
**Duties and Responsibilities**:
Key performance areas:

- Provide effective administration for all meetings.
- Draft agendas in consultation with Management, the Company Secretary and Chairperson/s.
- Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with

statutory and corporate governance prerequisites.
- Ensure the timeous collation and dispatch of board packs and support to Committee and Board

members and invitees.
- Draft accurate and professional Committee Chairpersons reports in preparation for the Board

meetings.
- Electronic recording and preservation/safeguard of all proceedings of Board and Committees

meetings.
- Attend meetings and prepare accurate and professional minutes for the Company Secretary.
- Prepare extracts of resolution and minutes for all Board and Committees proceedings.
- Prepare and track action items from Board, Board Committees, and Management ensuring decisions

made are communicated to the relevant stakeholders (for noting and/or actioning).
- Assist Company Secretary with drafting reports to Management, Board and Committees.
- Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the

director and officers' appointments and resignations.
- Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
- Provide corporate governance advice and guidance on the Companies Act, PFMA, Corporate

Governance best practices and principles, and related applicable legislation.
- Review of the Governance Committees Terms of Reference/Charters
- Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the

effectiveness and functioning of the Governance committees).
- Undertake any ad hoc duties as guided by the Company Secretary

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