Part-time (5/8) Administrative Officer: Finances

2 months ago


Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Managing the annual departmental budget in consultation with the departmental chair.- Requesting and processing purchase orders, invoices, expense claims, and other financial transactions.- Monitoring expenditures against budget allocations and forecast future financial needs.- Identifying opportunities for cost savings and process improvements.- Maintaining accurate financial records using the University's accounting system.- Managing budgets for research grants, contracts, and other assigned funds.- Providing support for the budget management of departmental productions.- Providing support to cost centre owners.- Serving as a liaison between central finance, procurement, and other administrative offices.- Responsible for monthly decentralised ad hoc payments.- Responsible for marks capturing of undergraduate and postgraduate academic results.- Assisting the general office with other administrative tasks as assigned by the departmental chair.- Keeping abreast of University policies, government regulations, and accounting standards.Bestuur die jaarlikse departementele begroting in konsultasie met die departementele voorsitter.-
- Versoek en verwerk aankoopbestellings, fakture, uitgawe-eise en ander finansiële transaksies.-
- Moniteer uitgawes teen begrotingtoewysings en bepaal toekomstige finansiële behoeftes.-
- Identifiseer geleenthede vir kostebesparing en prosesverbetering.-
- By hou van akkurate finansiële rekords deur middel van die Universiteit se rekeningkundige stelsel.-
- Bestuur begrotings vir navorsingstoekennings, kontrakte en ander toegewysde fondse.-
- Verskaf ondersteuning ten opsigte van begrotingsbestuur van departementele produksies.-
- Verskaf ondersteuning aan kostepunteienaars.-
- Dien as skakelpersoon vir sentrale finansies, aankope en ander administratiewe kantore.-
- Verantwoordelik vir maandelikse gedesentraliseerde ad hoc-betalings.-
- Verantwoordelik vir puntevaslegging van voorgraadse en nagraadse akademiese uitslae.- Verleen bystand aan die algemene kantoor met ander administratiewe take soos toegewys deur die departementele voorsitter.
- Bly op hoogte van Universiteitsbeleide, regeringsregulasies en rekeningkundige standaarde.

Job Requirements/Pos Vereistes- Post-school qualification in financial management, accounting, or a related field.- Three to five years' relevant work experience.- Proven analytical, organisational, and problem-solving skills.-
- Excellent written and verbal communication skills.Naskoolse kwalifikasie in finansiële bestuur, rekeningkunde, of 'n verwante veld.- Drie tot vyf jaar se toepaslike werkservaring.- Bewese analitiese, organisatoriese en probleemoplossingsvaardighede.- Bewese vaardigheid in MS Office toepassings, veral Excel.- Uitstekende skriftelike en mondelinge kommunikasievaardighede.

***

Recommendation/Aanbeveling- Relevant experience within a higher education environment.-
- Knowledge of and/or experience with Stellenbosch University's financial system.-
Toepaslike ervaring in 'n hoëronderwysomgewing.-
- Kennis en/of ervaring van Universiteit Stellenbosch se finansiële stelsel.



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