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Personal Assistant

4 weeks ago

Durban, South Africa Talented Recruitment Full time

KwaZulu Natal, Durban
- (Negotiable)

Personal Assistant required to join a client based in Durban.

**Duties and responsibilities**:
**General**:

- Assist President daily by reading communication received and taking action where necessary.
- Dictation.
- Read all documentation to President (correspondence, meeting reports, news articles).
- Prepare weekly newsletter to the community.
- Liaise with the board. Compile weekly report based on what happened at the Board, various reports for meetings.
- Manage all correspondence.
- Assist President with preparation for meetings and speeches.
- Managing census information updates.
- Managing communal diary.

**Meetings**:
Exec Meetings:

- Coordinate monthly executive meetings.
- Take minutes and circulate.
- Prepare treasurers report.

KZN Council AGM:

- Prepare programme
- Take minutes and circulate
- Arrange guest speaker
- Compile AGM report
- Event management for the AGM

Congregation Trust AGM:

- Coordinate requests for funding.
- Present funding requests to the board.
- Take minutes and circulate.
- Distribute funding to successful applicants.

FMC meeting:

- Compile and distribute FMC pack.
- Assist treasurer with budgets and projections
- Notify organisations of their approved FMC allocation.
- Submit allocations to bookkeeper for monthly distributions.
- Take minutes and circulate.

**Bursaries**:

- Notify successful applicants.
- Arrange payment of bursaries.
- Liaising with qualified applicants.
- Keep record of bursary payments and funding.

**Events**:

- Assist with planning of event.
- Arrangements for guest speaker.
- Preparation of programme.
- Coordination of event (venue, sound, layout etc).
- Invite and select relevant participants.

Annual Functions:

- Event coordination and management for Mandela Day.
- Event planning and coordination for Cycalive.

Ad hoc functions:

- Event planning and management of function.
- Guestlist
- Menu
- Advertising
- Budget
- Guestspeaker (if applicable)
- Security
- Decor

**IMPORTANT NOTICE**

**I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).**
- For more information please contact:

- Talya Kimberley