Executive Assistant

4 weeks ago

Sandton, South Africa Sasria Full time

Closing Date
- 2024/04/23
- Reference Number
- SAS240409-2
- Job Title
- Executive Assistant
- Job Type
- Permanent
- Division
- Insurance Operations
- Department
- Claims
- EE Occupational Levels
- Level 2 & 3: Semi-skilled
- Location - Town / City
- Sandton
- Location - Province
- Gauteng
- Location - Country
- South Africa
- Job Advert Summary
- As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers’ activities and business.
- This will include acting as the main point of contact for the Executive Manager(s), complex diary management, organising and supporting high-level senior meetings; prepare reports and presentations.
- The purpose of the role is to deliver effective comprehensive secretarial and administrative support to the Executive Manager(s), as well as to support their teams administratively.
- Minimum Requirements

**Minimum Qualifications**:

- Matric or relevant certificate
- Post Matric Qualification will be added advantage

**Minimum Experience**:

- Minimum 3 - 5 years’ work experience with matric
- Preference will be given to people with experience in non life insurance

**Preference will be given to people with disabilities.**Responsibilities**:
**1. Key Responsibilities**
- Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organisation of them.
- Develop agenda and minutes of meetings.
- Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
- Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
- Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on
the status of assignments.
- Deal with queries/complaints where necessary.
- Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
- Compile and safeguard records for Claims and SMD Divisions.
- Deal with Board Secretaries within Sasria and external organization.

**2. Administrative support**
- Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
- Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
- Ensure that divisional information is kept up to date on the Intranet.
- Assist with other ad hoc duties as and when required.
- Manage stationery orders for allocated respective Divisions.
- Coordinates trainings and seminars run by allocated respective Divisions.
- Ensure proper E-filling of general divisional documents as well as performance management documents.
- Collate reports submitted to Executives by Managers.
- Compile reports as per required format - monthly/weekly.
- Provide secretarial support on relevant professional bodies and regulatory forums managed by SASRIA.
- Coordinate transport for team functions where necessary.
- Submit reports for authorisation timeously.
- Virtual collaboration to help stay in touch while working remotely
- Tech-capable competencies to navigate remote working tools.
- Ability to self-direct and stay focused while working independently.
- Dependable and trustworthy to get the job done, unsupervised.

**3. Divisional initiatives or projects**
- Assist in events management in the division and Company (as and when required).

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