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Executive Assistant

3 months ago

Sandton, South Africa Sasria Full time
Closing Date

  • 2024/04/2 Reference Number
  • SAS
  • Job Title
  • Executive Assistant
  • Job Type
  • Permanent
  • Division
  • Insurance Operations
  • Department
  • Claims
  • EE Occupational Levels
  • Level 2 & 3: Semiskilled


 Location
  • Town / City
  • Sandton


 Location
  • Province
  • Gauteng


 Location
  • Country
  • South Africa
  • Job Advert Summary
  • As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient daytoday management and organisation of the Executive Managers' activities and business.
  • This will include acting as the main point of contact for the Executive Manager(s), complex diary management, organising and supporting highlevel senior meetings; prepare reports and presentations.
  • The purpose of the role is to deliver effective comprehensive secretarial and administrative support to the Executive Manager(s), as well as to support their teams administratively.
  • Minimum Requirements

Minimum Qualifications:

  • Matric or relevant certificate
  • Post Matric Qualification will be added advantage

Minimum Experience:

  • Minimum 5 years' work experience with matric
  • Preference will be given to people with experience in non life insurance

Preference will be given to people with disabilities.

Responsibilities**:

1. Key Responsibilities

  • Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organisation of them.
  • Develop agenda and minutes of meetings.
  • Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
  • Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
  • Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on
the status of assignments.

  • Deal with queries/complaints where necessary.
  • Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator's or executive's signature.
  • Compile and safeguard records for Claims and SMD Divisions.
  • Deal with Board Secretaries within Sasria and external organization.

2. Administrative support

  • Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
  • Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
  • Ensure that divisional information is kept up to date on the Intranet.
  • Assist with other ad hoc duties as and when required.
  • Manage stationery orders for allocated respective Divisions.
  • Coordinates trainings and seminars run by allocated respective Divisions.
  • Ensure proper Efilling of general divisional documents as well as performance management documents.
  • Collate reports submitted to Executives by Managers.
  • Compile reports as per required format monthly/weekly.
  • Provide secretarial support on relevant professional bodies and regulatory forums managed by SASRIA.
  • Coordinate transport for team functions where necessary.
  • Submit reports for authorisation timeously.
  • Virtual collaboration to help stay in touch while working remotely
  • Techcapable competencies to navigate remote working tools.
  • Ability to selfdirect and stay focused while working independently.
  • Dependable and trustworthy to get the job done, unsupervised.

3. Divisional initiatives or projects

  • Assist in events management in the division and Company (as and when required).