Executive Personal Assistant
2 weeks ago
To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team.
Duties and responsibilities
- Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and 2 other executives.
- Assist the Group Financial Director and manage output, workflow and office deadlines
- To support the CEO both administratively and with personal requests/errands
- Coordinate multiple internal and external meetings with ease and efficiency
- Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as:
- Develop and maintain Excel spreadsheets and filing systems
- Compiling relevant information for creation of presentations
- Prepare agendas as directed and draft minutes of meetings
- Compile, collate and disseminate board and management packs
- Screen calls and answer queries where possible or redirect to relevant person within the business
- Draft, type and dispatch the Group Chief Executive Officer's correspondence as directed
- Undertake any other duties as requested by the Chief Executive Officer
- SA
- Deal with main board of directors and directors of group companies
- General understanding of the listed environment
- To project a professional, efficient, and courteous image and work ethic
- 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience
Qualifications:
- Minimum Matric
- Relevant Secretarial Certificate/Diploma
- BA degree would be advantageous
- Advanced computer literacy proficient in Word (essential), Excel (essential) and PowerPoint (essential)
- Accurate speed typing skills
- Minute taking, shorthand preferable
- Problem solving and sound judgment
- Ability to organise and prioritise
- Utmost attention to detail
- Strong interpersonal communication skills an ability to interact with people at all levels
- High emotional intelligence
- Capable of working in a pressurized environment able to occasionally work unsociable hours and with an increased workload
- Ability to multitask
- Good business sense and able to pick up concepts quickly
- Strong sense of discretion (ethical approach and commitment towards confidentiality)
- Takes own initiative and is proactive
- Broader understanding of the investor/broker community (desirable)
This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.
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