Officer, Receiving

2 weeks ago

Pretoria, South Africa Exxaro Recruitment Full time

**Job Advert Summary**:
**PURPOSE**:

- To be responsible for operational management and support provision to receiving warehouse section.
- To take responsibility for receiving of ordered goods at the business premises.
- To take responsibility as the Business Unit driver for safe collection and delivery of goods or people, whilst adhering to all road regulations/rules.
- To manually capture data regarding Goods Received Vouchers and service entries onto SAP accurately and timeously.

**Minimum Requirements**:
**QUALIFICATIONS**:

- Grade 12/Standard 10 (Essential/Minimum)

**EXPERIENCE**:
2-3 years Experience in warehouse, operational environment and SAP MM Module (Essential/Minimum) Operational

**REQUIREMENTS**:

- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)
- Pub Driv Lic:Code B (Essential/Minimum)
- Forklift (Essential/Minimum)
- Competence: SAP Position Specific Module (Essential/Minimum)

**Duties & Responsibilities**:
**Administration and Document Control**
- Ensure queries and complaints resolved and progress reported
- Assist with item issuing, delivery, binning and dispatching
- Capture and process receiving documents data manually into SAP
- Ensure processed data is available to authorised staff
- File processing documents and maintain confidentiality
- Note incorrect deliveries accordingly on supplier’s delivery documentation

**Business Performance and Operations**
- Conduct accurate and timeous receiving of materials, signing delivery documentation correctly on behalf of the organisation, materials management, reporting and capturing
- Participate and provide support in the audit process and improvement of the warehouse function
- Report incorrect and damaged items immediately to coordinator, warehouse and receiving/buyer
- Execute standardised processes and investigate improvement of warehouse processes.

**Compliance, Governance and Assurance**
- Provide guidance to direct reports and customers to ensure compliance
- Create awareness, address unsafe or non-conforming practices
- Utilisation of the SAP module to ensure data integrity
- Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

**Functional Excellence**
- Adhere to functional policies, standards, guidelines, procedures, end
- to-end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up of functional processes and eliminating duplication/bureaucracy
- Assist in the execution of functional excellence initiatives

**Operational Support**
- Execute of material management reporting
- Oversee truck loading/offloading by external parties and ensure compliance with Company policies and procedures
- Record received items, compare with original order and ensure availability for binning
- Ensure specified items are sealed to prevent dust/corrosion
- Ensure stacked items are bound during handling from trucks and during warehousing in accordance with policies and procedures to prevent damage or injury

**People Management**
- Performance management: Adhere to performance management procedures
- Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity

**Receiving Process**
- Support the implementation of Information Management (IM) technology and infrastructure that supports Supply Chain Management (SCM) receiving processes
- Provide support in audit process and improvement of site receiving function

**Safe and Healthy Work Environment**
- Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
- Encourage a culture that focuses on safety in all operations
- Ensure good housekeeping in area of responsibility

**Skills Management**
- Instruct new artisans in plant specific critical equipment ensuring familiarity with requirements/SOP's
- Quality Assure (QA) work throughout section and address deviations through training/instruction
- Report all deficiencies in skills and training to foreman
- Coach Auto Electricians/Aides
- Ensure Apprentice training and development plans on schedule

**Systems Infrastructure and Enablement**
- Participate in and support the implementation of IM technology and infrastructure that supports SCM processes in receiving unit
- Utilise relevant Enterprise Resource Planning (ERP) module in a manner that ensures data integrity
- Provide support in audit process

**Talent Management and Culture**
- Drive own training and development plan as stipulated in Individual Development Plan (IDP)
- Embrace and live Company values

**Technical Support**
- Perform timeous diagnostics and installations
- Perform all tasks in accordance with SHEC procedures and regulations
- Forward Job cards to foreman on completion of work
- Instrumentation for process control

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