Office Assistant

2 weeks ago

Pretoria, South Africa FAO Full time

Job Posting: 30/Jan/2024

Closure Date: 13/Feb/2024, 4:59:00 PM

Organizational Unit: FRSAF

**Job Type**: Staff position

Type of Requisition: General Service

Grade Level: G-5

Primary Location: South Africa-Pretoria

Duration: Fixed-term: 2 years with possibility of extension

Post Number: 0882844

CCOG Code: 2101

**IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device**
- Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located._
- **FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture**:

- **Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply**:

- **Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values**:

- **FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination**:

- The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for
_better production_,
_better nutrition_,
_a _
- better environment,_ and
_a better life_, leaving no one behind.

**Organizational Setting**

The main of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
FAO Country Office activities include the design and implementation of country-specific field programmes, liaison with local donor representatives and active outreach activities related to FAO initiatives.

The position is located in the FAO Representation in Pretoria, South Africa.

**Main Purpose**

The Office Assistant coordinates and performs the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office. He/she ensures quality and consistency of the flow of office work and information in the work unit.

**Supervision Received/Exercised**

The Office Assistant reports to a Senior Professional Staff/Manager and may receive guidance from a Senior Staff. The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/she provides guidance and advice to other office support staff.

**Working Relationships**

The Office Assistant works closely with a wide range of colleagues in the division/region, with central units and external clients, performing and coordinating office
- and management support services, and providing procedural guidance and information.

**Key Functions/Results**
- Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature;
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style;
- Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit;
- Research, compile, and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases;
- Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general a

  • Office Assistant

    1 week ago

    Pretoria, South Africa Office of the Valuer General Full time

    **SALARY**: R292 097.19 per annum (Level 07) **CENTRE**: OFFICE OF THE VALUER-GENERAL (PRETORIA) **DUTIES**: **REQUIREMENTS**: Formal Qualifications: National Diploma in Office Administration/Public Administration/Public Management. 1 year experience in rendering secretarial and support services to senior management. Job Related Knowledge: Government...

  • Consular Officer-

    2 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 **Main purpose of job**: To deliver high quality consular services and assistance to British Nationals in South Africa. You will manage our Emergency Travel Document (ETD) service and administer other services such as citizenship services and notarial services. You will also support the Vice Consul by managing...

  • Administrative Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Background:Climate change is one of the most serious threats facing our world. The UK has responded with some of the world's most ambitious legislation and domestic targets, embedding the green economy in all our industrial, research and growth strategies. Internationally, the UK is one of the...

  • Human Resources Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Office Beacon South Africa Full time

    Job Description: HR OfficerWe are seeking a dedicated and experienced HR Officer to join our Human Resources team. As an HR Officer, you will play a vital role in supporting the HR department and ensuring the smooth and efficient management of various HR functions. Your responsibilities will include employee relations, recruitment support, record-keeping,...

  • Liaison Prosecutor Paralegal Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The country-based assistant will support and assist the Liaison Prosecutor in achieving their objectives as set by the CPS.The Liaison Prosecutor works with UK law enforcement and prosecution agencies to ensure effective investigative and prosecution outcomes in the UK and South Africa and to...

  • Liaison Prosecutor Paralegal Assistant

    2 months ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The country-based assistant will support and assist the Liaison Prosecutor in achieving their objectives as set by the CPS. The Liaison Prosecutor works with UK law enforcement and prosecution agencies to ensure effective investigative and prosecution outcomes in the UK and South Africa...

  • Office Assistant

    3 weeks ago

    Pretoria, South Africa Perfect Placement Recruitment Full time

    **Job Title**:Office Assistant **Location**: Groenkloof **Salary**:R14 000 - R15 000 **Closing date**:End May 2024 We are seeking a proactive and organized Office Assistant for our Client to join their team in Groenkloof. **Responsibilities**: - Engage with real estate agents, sellers, and buyers to facilitate communications and ensure active...

  • Administrative Officer

    4 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Background: Climate change is one of the most serious threats facing our world. The UK has responded with some of the world’s most ambitious legislation and domestic targets, embedding the green economy in all our industrial, research and growth strategies. Internationally, the UK is...

  • Office Assistant

    2 months ago

    Pretoria, South Africa IFC Systems Corporation Full time

    **Office Assistant** **Job #**: - req23431**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GA**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Pretoria,South Africa**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 7/12/2023 (MM/DD/YYYY)...

  • Corporate Services

    2 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: The British High Commission to South Africa oversees the UK Government’s operations in South Africa across the following locations: - The British High Commission Pretoria (BHC) - The UK Visas & Immigration Office in Pretoria - The UK Department for International Trade in Johannesburg...

  • Office Assistant

    2 months ago

    Pretoria, South Africa World Bank Group Full time

    **Job #**: - req23431**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GA**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Pretoria,South Africa**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 7/12/2023 (MM/DD/YYYY) at 11:59pm...

  • Office Assistant

    3 weeks ago

    Pretoria, South Africa Pest Control Pros Full time

    Pest Control Pros is based in Lynnwood, Pretoria. We are looking for an Office Assistant to assist with all administrative duties in an office environment, including answering of incoming sales calls, quoting, invoicing, scheduling of jobs, tracking fuel usage, following up on outstanding payments, etc. Minimum requirements: Grade 12 Languages: Fluent...

  • Economic Officer Heo

    2 weeks ago

    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:This is an excellent opportunity to play a prominent role in the economic and political work of the British High Commission in South Africa. The jobholder will work alongside colleagues from across the office to help senior decision makers in the mission and the UK understand economic...

  • Policy and Programme Officer

    3 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of **job**: South Africa is the world’s 14th largest Greenhouse gas emitter and its state electricity provider, Eskom, is one of the top emitting power companies. The South African Government’s and Eskom’s leadership opened the door to the launch of the Just Energy Transition Partnership...

  • Office Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Pest Control Pros Full time

    Pest Control Pros is based in Lynnwood, Pretoria. We are looking for an Office Assistant to assist with all administrative duties in an office environment, including answering of incoming sales calls, quoting, invoicing, scheduling of jobs, tracking fuel usage, following up on outstanding payments, etc.Minimum requirements:Grade 12Languages: Fluent English &...

  • Visit and Events Officer

    3 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The Visit and Events Officer will work in collaboration with colleagues from across the UK-in-South Africa network to lead the planning and logistics for: - UKinSA events - High level visits from the UK to South Africa (including UK Government Ministers). Working closely alongside another Visits and Events...

  • Office Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Chainlink Recruitment Full time

    We are looking for young Office Assistant as part of the YES (Youth Employment Scheme)This is a 12-month contract position that might become Permanent employment, depending on your performance.R4 782,00 per month (before deductions)You have to be between the age of 18 and 35You have to be currently unemployed for longer than 3 monthsLive close to or have...

  • Personal Assistant to High Commissioner

    4 weeks ago

    Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: Support the High Commissioner across the full range of his policy and corporate responsibilities, including through efficient running of his office, diary and travel management, and helping to co-ordinate key activities across the British High Commission. **Roles and...

  • Personal and Office Assistant

    4 weeks ago

    Pretoria, South Africa She Recruits Full time

    Our expanding accounting and audit client, based in Pretoria East is currently looking for an office based Personal and Office Assistant to join their professional and dynamic team. Qualification required: BCom / BTech or similar degree preferrable in Financial Management, Accounting or similar field of study Secretarial course or certificate is...

  • Personal Assistant to High Commissioner

    2 weeks ago

    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Support the High Commissioner across the full range of his policy and corporate responsibilities, including through efficient running of his office, diary and travel management, and helping to co-ordinate key activities across the British High Commission.Roles and responsibilities:The role is an...