Officer, Receiving

2 weeks ago


Pretoria, Gauteng, South Africa Exxaro Recruitment Full time

Job Advert Summary:

PURPOSE:

  • To be responsible for operational management and support provision to receiving warehouse section.
  • To take responsibility for receiving of ordered goods at the business premises.
  • To take responsibility as the Business Unit driver for safe collection and delivery of goods or people, whilst adhering to all road regulations/rules.
  • To manually capture data regarding Goods Received Vouchers and service entries onto SAP accurately and timeously.

Minimum Requirements:

QUALIFICATIONS:

  • Grade 12/Standard 10 (Essential/Minimum)

EXPERIENCE:

2-3 years Experience in warehouse, operational environment and SAP MM Module (Essential/Minimum) Operational

REQUIREMENTS:

  • Psychometric Assessment (Essential/Minimum)
  • Certificate of Fitness (Essential/Minimum)
  • Pub Driv Lic:Code B (Essential/Minimum)
  • Forklift (Essential/Minimum)
  • Competence: SAP Position Specific Module (Essential/Minimum)

Duties & Responsibilities:

Administration and Document Control

  • Ensure queries and complaints resolved and progress reported
  • Assist with item issuing, delivery, binning and dispatching
  • Capture and process receiving documents data manually into SAP
  • Ensure processed data is available to authorised staff
  • File processing documents and maintain confidentiality
  • Note incorrect deliveries accordingly on supplier's delivery documentation

Business Performance and Operations

  • Conduct accurate and timeous receiving of materials, signing delivery documentation correctly on behalf of the organisation, materials management, reporting and capturing
  • Participate and provide support in the audit process and improvement of the warehouse function
  • Report incorrect and damaged items immediately to coordinator, warehouse and receiving/buyer
  • Execute standardised processes and investigate improvement of warehouse processes.

Compliance, Governance and Assurance

  • Provide guidance to direct reports and customers to ensure compliance
  • Create awareness, address unsafe or nonconforming practices
  • Utilisation of the SAP module to ensure data integrity
  • Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

Functional Excellence

  • Adhere to functional policies, standards, guidelines, procedures, end
- to-end processes, tools, templates etc.

  • Assist in standardising, simplifying and speedingup of functional processes and eliminating duplication/bureaucracy
  • Assist in the execution of functional excellence initiatives

Operational Support

  • Execute of material management reporting
  • Oversee truck loading/offloading by external parties and ensure compliance with Company policies and procedures
  • Record received items, compare with original order and ensure availability for binning
  • Ensure specified items are sealed to prevent dust/corrosion
  • Ensure stacked items are bound during handling from trucks and during warehousing in accordance with policies and procedures to prevent damage or injury

People Management

  • Performance management: Adhere to performance management procedures
  • Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity

Receiving Process

  • Support the implementation of Information Management (IM) technology and infrastructure that supports Supply Chain Management (SCM) receiving processes
  • Provide support in audit process and improvement of site receiving function

Safe and Healthy Work Environment

  • Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
  • Encourage a culture that focuses on safety in all operations
  • Ensure good housekeeping in area of responsibility

Skills Management

  • Instruct new artisans in plant specific critical equipment ensuring familiarity with requirements/SOP's
  • Quality Assure (QA) work throughout section and address deviations through training/instruction
  • Report all deficiencies in skills and training to foreman
  • Coach Auto Electricians/Aides
  • Ensure Apprentice training and development plans on schedule

Systems Infrastructure and Enablement

  • Participate in and support the implementation of IM technology and infrastructure that supports SCM processes in receiving unit
  • Utilise relevant Enterprise Resource Planning (ERP) module in a manner that ensures data integrity
  • Provide support in audit process

Talent Management and Culture

  • Drive own training and development plan as stipulated in Individual Development Plan (IDP)
  • Embrace and live Company values

Technical Support

  • Perform timeous diagnostics and installations
  • Perform all tasks in accordance with SHEC procedures and regulations
  • Forward Job cards to foreman on completion of work
  • Instrumentation for process control

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