Office Assistant

5 days ago

Claremont, South Africa Vera Solutions Full time

_Location: Cape Town (Claremont) _
- _Part-time: 20 hours per week on average _
- _Annual Base Salary: R208 300 _
- _Check out our values-driven benefits below _
- Join our innovative, global team using technology to transform the way the social sector engages with data. We run on passion, blending diverse skill sets and experiences with a collective mission to help organizations tackle challenges and achieve greater impact. We encourage all staff to push their own boundaries and drive the company in exciting new directions. As a social enterprise, we reinvest a majority of our profits in our growth and continued pursuit of our mission and vision. _

**_Position Overview _**:

- The Office Assistant’s primary focus will be to establish office procedures to ensure maximum efficiency and an energizing, supportive environment. You will be responsible for monitoring and coordinating maintenance services, overseeing facilities, and managing office space and utilities. The Office Assistant will also be responsible for managing the office budget, handling legal documentation, processing lease renewals, and overseeing insurance matters. _

**_Primary Responsibilities: _**:

- _Facilities / Maintenance _
- _Monitor and coordinate all maintenance services (internet, air conditioning, security, etc.) including preventive/periodic maintenance checks _
- _Determine the need for repairs or renovations based on regular inspections (overall office area, laptops, monitors, furniture, etc.) _
- _Supervise Vera’s facilities staff (cleaning, technicians, etc.) _
- _Source vendors or approach Landlord for repairs _
- _Handle all preventive maintenance tasks (e.g. pest control, fire extinguishers) _
- _Respond to office related emergencies in a timely manner (this may require occasionally working off-hours) _
- _Manage Vera’s office space (setting-up workstations, waste disposal, security items, etc.) _
- _Monitor the utilities monthly inspections (meter readings) _
- _Monitor office mail _
- _Administrative _
- _Manage the office budget (including utilities consumption) _
- _Handle insurance-related tasks (policy renewal, invoicing surveys, documentation, etc.) _
- _Execute monthly expense report related to credit card expenditures _
- _Process the office lease renewal with the property owner (Landlord) _
- _Asset / inventory management _
- _Oversee equipment repairs (laptops, monitors, furniture, etc.) _
- _Ensure that all billing and invoices related to facilities and insurance are accurately processed and made available to the Finance department (Accounts Payable team) _
- _Procurement _
- _Procure weekly office supplies, such as snacks, based on inventory levels and demand, and ensure proper storage of all items _
- _Purchase new equipment (such as laptops, monitors, electrical devices, etc) followed by installation when required _
- _Purchase cleaning / stationary supplies (monthly) _
- _General _
- _Oversee the Health and Safety policies, procedures and local surveys in compliance with local legislation _
- _Create and update document that defines “Office General Rules/Guidance for Staff” _
- _Reception tasks (visitor’s management including pertained budget/approvals) _
- _Organize company events _
- _Welcome new hires on first day and inform new hires about office guidelines and rules _
- _Maintain a positive working relationship with the property owner (Landlord) in order to address inquiries and resolve property related matters _
- _Provide support to all staff to ensure that the office remains a positive and productive work environment _
- _Manage assigned parking rotation _

**Qualifications and Experience**:
**_Essential: _**:

- _Previous experience working as an Office Assistant, Office Coordinator or other relevant position _
- _Previous experience with facilities management _
- _Technical aptitude and confidence with Google Suite, Microsoft Office Suite, etc. _
- _Good practical experience with office equipment _
- _Demonstrated interest and experience in maintaining a good work environment for Vera staff _
- _Fluency in English language (spoken and written) _
- _Strong organizational and planning skills _
- _Positive, supportive attitude _
- _Able to work independently _
- _Able to go into office daily (Claremont) _

**_Desirable: _**:

- _Bachelor’s degree in Business Administration or a related field _
- _Demonstrated interest in social sector or related fields _

**_Compensation & Benefits _**:

- This is a full-time position with access to all company benefits. We take care of our employees and their families, by offering competitive benefits, such as: _

**_Paid Time Off _**:

- 38 days of paid leave each year, including local and company-wide holidays and a December break. _

**_Health Care _**:

- Vera is passionate about supporting the health of you and your family. We cover medical insurance premiums, including family coverage, up to a maximum amount. _

**_Retirement _**:

- Vera offers a retirement

  • Assistant Office Manager

    9 months ago

    Claremont, South Africa Continuum Personnel Services Full time

    Min Requirements: - Matric - Experience in Hospitality Management ie: Hotel reception, front of house) - Qualification in Hospitality Management (High advantage) - **MUST reside in Southern Suburbs** - Available Immediately Basic duties: - Front of House - Reception - Office Admin - Assisting center manager - Welcoming clients and walk-ins - Show spaces...

  • Executive Assistant to Office Manager

    2 weeks ago

    Claremont, Western Cape, South Africa HR Genie Full time

    We are seeking a highly organized and service-oriented individual to join our team as an Executive Assistant to the Office Manager in Cape Town.The successful candidate will provide administrative, logistical, and operational support to ensure the efficient daily operations of our SA office.Key Responsibilities:Reception duties including receiving goods,...

  • OFFiCE AMINISTRATION

    2 months ago

    Claremont, South Africa HR Genie Full time

    OFFICE AMINISTRATION & FACILITIES ASSISTANT Claremont/Newlands, Cape Town R18 000 R20 000 Per Month Negotiable on Qualification and Years of relevant experience Our Client, a Global Investment Firm is seeking an Office Administration and Facilities Assistant to support their expanding team in Cape Town. This role is essential to the efficient daily...

  • Office Administrator

    4 days ago

    Claremont, South Africa ALLMED HEALTHCARE PROFESSIONALS Full time

    Allmed Healthare urgently requires an Office Administrator to join their branch. **Duties**: Record minutes and distribute for meetings when required - Responsible for filling of all documentation and maintaining the filling system - Identify office needs (repairs / replacement of office equipment, office furniture and premises) - Liaise with suppliers and...

  • Personal Assistant

    7 months ago

    Claremont, South Africa FDA Full time

    We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. **Responsibilities** - Act as the point of contact between the manager and internal/external...

  • Executive Assistant

    7 months ago

    Claremont, South Africa Delta-v Full time

    Do you love process, efficiency, and keeping thigs organised? We're looking for an energetic office manager to take ownership of our people ops, finance ops, and office ops and grow with our business._ **About Delta-v** Our mission is to accelerate the growth of international tech companies. We do this by building and managing sales teams that embed into...

  • Office Manager/bookkeeper

    6 months ago

    Claremont, South Africa Lexdan Select Full time

    Lexdan Select is assisting a SDR Outsourcing company with their search for an Office Manager, based in Claremont, Cape Town. Functions: - Responsible for managing financial operations such as invoicing, payments, and supplier management - Provide assistance with the recruitment processes and new employee onboarding - Ensure that the office environment is...

  • Dental Assistant

    1 week ago

    Claremont, South Africa Dr Grundlingh Full time

    We are a specialist dental practice conveniently based in Newlands, Cape Town and we’re seeking an experienced dental assistant to join our team! **Requirements**: - Dental assistant experience - Chairside experience - Strong sense of professionalism - Computer proficiency (MS Office) - Experience with medical aid billing admin - Extremely organised and...

  • Personal Assistant to Md and Gm

    1 week ago

    Claremont, South Africa Jenman African Safaris Full time

    **Main responsibilities**: - Act as the first point of contact for the MD and GM with persons from both inside and outside the organisation; - Screen phone calls, enquiries and requests and handling them when appropriate; - Manage meetings; - Diary management and making appointments; - Carry out background research (ie. prices, products, etc.) and present...

  • Office Manager/bookkeeper

    7 months ago

    Claremont, South Africa Recruitment Solutions Full time

    We are looking for a versatile, energetic Office Manager to join this medium sized dynamic company. Ideal if you would like to develop and grow with the company. **Requirements**: - Matric - Bookkeeping certificate/diploma - to your advantage - Minimum of 3-55 years working experience in a similar role - Excellent communication skills - both written and...

  • Personal Assistant

    4 days ago

    Claremont, South Africa Homespun Claremont Full time

    **Personal Assistant/ Administrator position** Gross salary: R8000 - R12 000 _per month_ Schedule: 5 days a week (2 non-consecutive days off) from 08:30 - 17:30. Duties would include but not limited to: - Doing accounts recon with Hotel. - Updating restaurant bookings with the Hotel. - Assisting with function coordination. - Capturing invoices and...

  • Administrative Assistant

    2 weeks ago

    Claremont, South Africa YMA Consulting Full time

    A well established company, located in Claremont, is seeking to employ 4 individuals who are able to assist in our admin department - Able to work independently - Exercise initiative and discretion. - Young and vibrant Duties include: (but not limited to): - Answering customer questions, providing information to clients - Answering phone calls and calling...

  • Assistant Cook

    7 months ago

    Claremont, South Africa Feedem Recruitment Full time

    **Job Advert Summary**: We are recruiting for a Assistant Cook to assist the cook in preparing meals and carry out duties to the requirements and satisfaction of the company and the client. Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from...

  • Tea Lady/ Office Assisant

    3 days ago

    Claremont, South Africa O'Brien Recruitment Full time

    Our client within the Financial Services industry is looking for an ambitious, office assistant and tea lady that can work independently **Requirements**: - Matric - Communication skills - Ability to travel to the Steenberg area - Ambition to grow career **Duties**: - General cleaning of office (washing up, stacking dishwasher, bathroom cleaning,...

  • Sa - Ed Project Officer Intern - Perdekraal

    1 day ago

    Claremont, South Africa Mainstream Renewable Power Full time

    **Company Overview**: The 110MW Perdekraal Wind Farm comprises forty-eight, 115m-high wind turbines, and is situated within the Witzenberg Local Municipality, in the Western Cape, less than two hours from Cape Town. The wind farm spans an area of 3055 hectares and was chosen because of its excellent wind resource and its proximity to national roads for wind...

  • Sa - Ed Project Officer Intern - Kangnas

    1 day ago

    Claremont, South Africa Mainstream Renewable Power Full time

    **Company Overview**: Kangnas Wind Farm, situated outside of Springbok, in the Northern Cape’s Nama Khoi Municipal area, commenced operations during November 2020. The wind farm delivers 140MW’s of clean renewable power from its sixty-one wind turbines. This project is beneficial in addressing the ongoing and increasing need for clean electricity in...

  • Sa - Ed Project Officer Intern - Loeriesfontein

    1 day ago

    Claremont, South Africa Mainstream Renewable Power Full time

    **Company Overview**: Loeriesfontein Wind Farm achieved its Commercial Operations Date on schedule and on budget, as part of the third round of the South African government’s Renewable Energy Independent Power Producer Procurement Programme. Loeriesfontein Wind Farm received support from the local municipality and surrounding communities during the...

  • Business Development Assistant

    3 days ago

    Claremont, South Africa Kontak Recruitment SA Full time

    Claremont, Cape Town - Administrative **Business Development Assistant (JB3193)** **Claremont, Cape Town** **R12 000 - R15 000** **Duration: Permanent** **Overview** - Note: The position will be made a hybrid role after the three-month probationary period, allowing for a combination of remote and in-office work._ **Minimum Requirements**: Matric...

  • Sectional Title and Hoa Portfolio Assistant

    7 months ago

    Claremont, South Africa WeTrade Property Full time

    Property Portfolio Assistant for the Sectional Title and HOA department plays a key role in providing office support and community support. The appointed person will be working under instruction but the ability to be self-motivated, use initiative and work independently is essential. Must familiarize herself with the company's strategic goals and aspirations...

  • Restaurant Admin Assistant

    7 months ago

    Claremont, South Africa HotelJobs.co.za Full time

    Restaurant at a high end Hotel close to Claremont is looking for an Admin Assistant. (Working hours will include 2 non consecutive days a week off and would include working a Saturday) Duties would include but not limited to: - Doing accounts recon with hotel. - Updating restaurant bookings with the Hotel. - Capturing invoices and balancing invoice totals...