Executive Secretary Shee

5 hours ago

Johannesburg, South Africa De Beers Group of Companies Full time

Company Description
- An opportunity exists to join us as an Executive Secretary SHEE & AR within our Executive's office, where you will support the Executive Head in handling varied Secretarial and Administrative functions as it relates to the daily operation of the Directorate.

**We’re the best in the industry. You’ll make us better.**

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

**Platinum**

**Job Description**:

- As the Executive Secretary SHEE & AR, will be responsible to support the Executive Head in handling varied Secretarial and Administrative functions as it relates to the daily operation of the Directorate. Some of your responsibilities will include:

- Effective Personal Assistant / Secretarial duties.
- Up-to-date filing and effective system of filing that ensure information is accessible in secretary’s absence.
- Attend to all incoming correspondence from Corporate, Internal and Post Office.
- Keep record of all outgoing correspondence to Units and follows up on replies.
- Diary management and inter-department/unit communication responsibilities.
- Prepare, create, and distribute function invitation and co-ordinates replies and function activities.
- Provide effective secretarial service / meeting support at various internal and external meetings.
- Arranging venues, notifications, agendas, and preparation of minutes.
- Follow up on items to be actioned by internal meeting attendees.
- Coordinate boardroom reservations and special venue reservations.
- Organise and co-ordinates workshops, conferences - related to function and outside companies.
- Ensure that the workflow in the secretarial area matches the requirement of the Executive Head and HOD’s.
- Support the secretarial needs of HOD team.
- General Office Administration.
- Contribute to building relationships with key stakeholders relevant to the function at both Operational and Business Unit level, ensuring engagements are consistent with Business Unit and Group sustainability initiatives and standards.

**This role is based at our Corporate Office at a Band C4 level and reports to the Exec Head Asset Reliability SHEE.**
- Qualifications
- Diploma/Degree in PA or Secretarial qualification or equivalent

**Required skills and Experience**:

- At least 2 years within Asset Reliability and SHEE environment.
- Extensive stakeholder engagement and management on an executive level.
- Exceptional verbal and written communication skills.
- Extensive diary management.
- Exceptional organizational skills and detail oriented.
- Ability to work under pressure and meet deadlines.
- Advanced in Microsoft Office, and business communication software.
- Additional Information
- Be able to work flexible hours.
- Valid driver’s license

**What we offer**

When you join Anglo American you can expect to enjoy a competitive salary and benefits package, but more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We are a large, successful multinational company.

**Who we are**

Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

**How we are committed to your safety**

Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies - from drones to data analytics - that are helping to make mining safer.

**Inclusion and Diversity**

Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

**Background checks**

**How to apply

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