Recruitment Administrator

2 weeks ago

Randburg, South Africa Signa Group Full time

**JOB PURPOSE**

**QUALIFICATIONS & EXPERIENCE**
- Matric (Grade 12)
- Diploma in Office Management, Business Administration, Human Resources, or a related field
- Computer literacy (MS Office, Gmail, CRM and ATS systems)
- 1-2 years’ experience in office management or office administration role
- 1-2 years’ experience in Computer Literacy (MS Office, Google Mail, CRM, ATS)
- 1-2 years’ experience in YES or learning division (i.e SETA,etc.) administration will be advantageous
- Familiarity with office management procedures
- Excellent communication and interpersonal skills
- Excellent organizational and leadership skills
- Report writing

**DUTIES & RESPONSIBILITIES**
- Familiarize oneself with relevant recruitment documents (e.g., client agreements, job descriptions, company profiles, and project plans) and ensure recruitment processes align with these materials.
- Provide short-listed CVs that meet job requirements to the Recruitment Officer and client for further review and consideration.
- In collaboration with the Recruitment Officer, schedule interviews and prepare interview-related documentation (e.g., interview packs, schedules) and ensure timely distribution to the interview panel.
- Ensure interview schedules are distributed to clients or host partners at least three days in advance of the interview date.
- Collaborate with other departments and stakeholders to attract diverse talent by exploring new recruitment channels and approaches.
- Adhere to the Recruitment Standard Operating Procedures (SOP) for all recruitment processes and documentation.
- Provide effective administrative support across recruitment functions, assisting with general office tasks as needed.
- Ensure tasks are completed on time and in accordance with deadlines to meet recruitment goals and expectations.
- Contribute to team efforts and actively participate in team meetings, sharing insights and providing support as needed.
- Assist with the generation of regular recruitment reports and provide administrative support for ongoing recruitment projects.

**COMPETENCIES & SKILLS**
- Clear communication (oral and written)
- Has a positive approach and demonstrates professional standard when carrying out work
- Ability to work on own initiative
- Computer Literacy (MS Office, Google Mail, ATS System)
- High level of accuracy in data capturing
- Effective filing experience
- Attention to detail
- Teamwork and collaboration skills
- Must be orderly, adaptable, professional, courteous and motivated and must work well on their own or as a member of a team.
- Possess strong typing skills and be well versed in other areas of office
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self-directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Deadline driven
- Time management
- Ability to perform under pressure

**JOB PURPOSE**

**QUALIFICATIONS & EXPERIENCE**
- Matric (Grade 12)
- Diploma in Office Management, Business Administration, Human Resources, or a related field
- Computer literacy (MS Office, Gmail, CRM and ATS systems)
- 1-2 years’ experience in office management or office administration role
- 1-2 years’ experience in Computer Literacy (MS Office, Google Mail, CRM, ATS)
- 1-2 years’ experience in YES or learning division (i.e SETA,etc.) administration will be advantageous
- Familiarity with office management procedures
- Excellent communication and interpersonal skills
- Excellent organizational and leadership skills
- Report writing

**DUTIES & RESPONSIBILITIES**
- Familiarize oneself with relevant recruitment documents (e.g., client agreements, job descriptions, company profiles, and project plans) and ensure recruitment processes align with these materials.
- Provide short-listed CVs that meet job requirements to the Recruitment Officer and client for further review and consideration.
- In collaboration with the Recruitment Officer, schedule interviews and prepare interview-related documentation (e.g., interview packs, schedules) and ensure timely distribution to the interview panel.
- Ensure interview schedules are distributed to clients or host partners at least three days in advance of the interview date.
- Collaborate with other departments and stakeholders to attract diverse talent by exploring new recruitment channels and approaches.
- Adhere to the Recruitment Standard Operating Procedures (SOP) for all recruitment processes and documentation.
- Provide effective administrative support across recruitment functions, assisting with general office tasks as needed.
- Ensure tasks are completed on time and in accordance with deadlines to meet recruitment goals and expectations.
- Contribute to team efforts and actively participate in team meetings, sharing insights and providing support as needed.
- Assist with the generation of regular recruitment reports and provide administrative support for ongoing recruitment projects.

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