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Supervisor: Workplace and Recruitment

5 months ago

Randburg, South Africa Signa Group Full time

**MAIN JOB PURPOSE**

The role of the Supervisor: Recruitment & Workplace is to implement all activities towards learner selection to workplace management result in high retention of learners and increased rate of learner absorption by host entities. Ensure that policies practice, process and procedures related to learner recruitment and workplace management are adhered to.

**QUALIFICATIONS & EXPERIENCE**
- Minimum requirement Diploma/Degree in Human Resources Management or equivalent
- Certificate in Wellness or Social Work will be advantageous.
- Extensive knowledge on the SETA’s/training legislation
- Project Management Certificate will be advantageous.
- Advance knowledge MS Office
- Drivers License and own / reliable transport is a must.
- Management / Supervisory experience is advantageous
- Minimum of 3 years recruiting experience is essential.
- Minimum of 1 year experience in a learnership environment
- Minimum of 3 years’ experience in workplace placement will be advantageous.
- Some experience in Sales / Client Liaison will be advantageous

**DUITES & RESPONSIBILITIES**

**The duties of the Controller: Absorptions for Recruitment & Workplace Control include the following**:

- Maintain an accurate and up to date learner information and database
- Maintain an accurate and up to date host information and database
- Attract and recruit learners onto Learnership Programmes for Signa Academy against recruitment targets
- Ensure compliant use of LMS and document management systems/inclusive of Google Drive is according to company standards and conventions
- Adhere to document, information and learner record safety and security
- Adhere to quality requirements
- Adhere to reporting requirements and ensure deadlines are met

**Recruitment of Learners**
- Oversee the capturing of and recruitment documentation
- Comply with process and procedure ensuring compliant document structures and content
- Implement an end-to-end selection process ensuring quality documentation and record keeping
- Advertise vacant positions as required and ensure information is accurate and complete for replacements in time to start as per approved start date and as per recruitment timelines.
- Ensure all checks are up to date and cleared before on-boarding the learners
- Arrange orientation and ensure clear communication with stakeholders and keep an eye on progress
- All interview administration and documentation in place on time
- Compile a Q&A checklist to audit regions on following the correct policies and procedures
- Interview packs always available, up to date and interview specific
- Interview questions compiled on time and designed to be position related
- Conduct learner interviews and collaborate with HRBPs on Signa staff interviews
- All required forms or documents available, up to date and linked to the recruitment policy and process (such as resource signed client agreement/proposal, job description (learnership description) recruitment requisition form, interview panel, etc.)
- Approval of non-designated group/non-HDIs appointments on time (where applicable) and kept on record
- Ensure that the recruitment time to fill a vacancy never exceeds 14 days from requisition to signed offer
- Brief agencies/recruitment partners on vacant positions and maintain relationship with preferred recruitment agencies
- Compile monthly recruitment reports as per client requirements, and contribute to Board Packs, OPS Dashboard, Client feedback/reports etc.
- Conduct regular follow-up meetings with internal customers to determine the effectiveness of recruiting implementation
- Contribute to and agree on as well as communicate recruitment plan to the relevant managers and build good relationships with internal customers
- Deliver recruitment services based on learnership requirements
- Ensure the correct use of relevant technology/ systems including LMS for sourcing Learners and ensure the correct use of database and accurate information is added to the database
- Understand relevant legislation, e.g., employment law e.g. (but not limited to) BCEA, Skills Development legislation, data protection, SETA rules, etc.
- Ensure that KPI's are met on a daily, weekly and monthly basis
- Ensure preparation learner on-boarding packs and ensure they are completed and signed off before learnership commences
- Ensure learner packs are handed over to ETQA

**Allocation of resources**
- Ensure that learners have all the relevant tools and equipment to perform duties
in the workplace
- Ensure that host employers meet OHS requirements.

**Learner Profiling**
- Ensure learner assessments are conducted prior to placing learners at workplace
- Interview each learner to build profile for suitable placement
- Perform Interview Session per Learner
- Perform Profile per Learner

**Workplace Sourcing**
- Source and place learner successfully with host employers
- Ensure learners are at reputable workplace environment
- Workplace should be ready for lear