Administrator
6 months ago
**Scope of Work**:
**Role specification - Fixed Asset Register**:
- Capture all invoices from the Pastel system onto the Pastel evolution system on a monthly basis.
- Once Captured run a Fixed asset Register as at that specific month.
- Fixed asset register to be maintained on a monthly basis as this information is needed for the FAR recon.
- Capture all depreciation and amortization onto the Pastel system for the month.
- Capture all WIP accruals (all projects completed) to the building costs account.
- WIP Accrual Recon done monthly and captured onto Pastel.
- A FAR recon to be done monthly.
- 3 year Computer Tab (tax) to be maintained and completed on the Management accounts monthly.
- Fixed Asset Deductible 13 Quin schedule updated monthly and completed on the Management accounts monthly.
- Spend to date recon monthly.
**Role Specification - Journals**:
- All journals for provisions and accruals done weekly/monthly. Journals to be sent to relevant individual to be approved before updating batch.
- A file to be kept will all journals month by month.
- Weekly payments.
- All municipal invoices to be checked and approved. Second approver in place.
- All facilities invoices to be approved and checked by Properties Executive and then by the Accounts Manager.
- All project invoices to be approved and checked by Properties Executive and then by the Accounts Manager and captured to the Capex.
- Management Report.
- Monthly deadlines.
- Flash done monthly.
- Management accounts to be done monthly.
- All tabs on the Management accounts to be done monthly.
**Vat**:
- Vat return to be submitted monthly.
- Vat recon to be done to be in line with the Management accounts.
**Role Specification - Rentals**:
- Rental Calculation owned and leasehold properties.
- Update property expenses monthly for rental calculation.
- Once done to be send to Sima who will do all the invoices to the specific brand.
- Update the Open Windows rental invoice and send to Sima.
- Update the Facility Management report monthly for facilities and send to relevant individual.
- Recon on Commercial buildings.
**Capex Management Accounts**:
- Capex monthly reconciliation.
- Monthly budgets reconciliation.
- Review approvals verse spend or individual projects operational costs.
- Reconciliation on commercial buildings.
**Education and Experience**:
- BSC Finance/Management Accountant
- 3 years property finance /management accounts
- Ensure that all transactions are accurate attention to detail imperative.
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