Project Administrator

2 months ago

Polokwane, South Africa IDC Full time

The project administrator will provide administrative support, coordination, and assistance to the project team that is tasked with developing the Musina Makhado Special Economic Zone in Limpopo to ensure efficient project execution and delivery within stipulated timelines and budgets.
**Qualification and Experience** Qualifications**
- Minimum National Diploma Qualification.
- Proven experience in project administration, preferably in the built environment or financial services sector.
- Proficiency in Microsoft Office suite and project management software.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work effectively in a fast-paced, dynamic environment.

**Experience**
- Minimum of 2 (two) to 5 (five) years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
- Demonstrated ability to manage multiple tasks and priorities effectively.
- Strong interpersonal and communication skills.
- Ability to work collaboratively in a team environment.
- Knowledge of project management principles and practices.
- Adaptability and flexibility to changing project requirements and priorities.

**Roles and Responsibilities** MAIN DUTIES AND RESPONSIBILITIES**
- Ensure adequate preparation, organisation and maintenance of project documentation, including typing and dicta typing of contracts, reports, tender documents, spreadsheets, presentations, minutes of meetings, letters and other correspondence.
- Assist Project Team with project administration such as compilation of Tender Lists; compilation and placing of Tender Adverts; typing, distribution and follow up of Invitations to Tender and Notice to Tenderers; arithmetic checking of tenders submitted; payment certificates, fee accounts, agreements, etc.
- Assist project team with editing, formatting, printing, binding, photocopying, scanning and dissemination of their documents.
- Create, update and maintain an efficient filing system [electronically in a server and in hard copy] daily or weekly including opening new files and archiving routinely, as required
- Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
- Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
- Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
- Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
- Conduct research and gather data on relevant topics to support project planning and decision-making.
- Provide logístical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
- Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
- Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
- Interact and provide linkages with IDC head office support systems to capacitate the Project operations.
- Assist in investment attraction marketing and branding activities
- Organise necessary hardware and software support for the project, as necessary, from time to time.
- Manage company pool car use and maintenance and general office housekeeping.
- Direct or Deal with Client / visitors queries.

**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Proficiency in project administration tools and software.
- Proficiency in MsWord; MsExcel and MsPowerpoint
- Understanding of procurement processes and contract management.
- Knowledge of financial management principles.
- Research and analytical skills.
- Report writing and documentation skills.

**BEHAVIOURAL COMPETENCES**
- Results orientated
- Communication and Engagement
- Accountability
- Self-Initiative
- Proactive and self-motivated.
- Attention to detail and accuracy.
- Strong problem-solving skills.
- Excellent interpersonal and communication skills.
- Ability to work effectively under pressure and meet deadlines.

Job Reference: IDC00374

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