Project Administrator

3 months ago

Polokwane, South Africa IDC Full time

The project administrator will provide administrative support, coordination, and assistance to the project team that is tasked with developing the Musina Makhado Special Economic Zone in Limpopo to ensure efficient project execution and delivery within stipulated timelines and budgets.
**Qualification and Experience** Qualifications**
- Minimum National Diploma Qualification.
- Proven experience in project administration, preferably in the built environment or financial services sector.
- Proficiency in Microsoft Office suite and project management software.
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work effectively in a fast-paced, dynamic environment.

**Experience**
- Minimum of 2 (two) to 5 (five) years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
- Demonstrated ability to manage multiple tasks and priorities effectively.
- Strong interpersonal and communication skills.
- Ability to work collaboratively in a team environment.
- Knowledge of project management principles and practices.
- Adaptability and flexibility to changing project requirements and priorities.

**Roles and Responsibilities** MAIN DUTIES AND RESPONSIBILITIES**
- Ensure adequate preparation, organisation and maintenance of project documentation, including typing and dicta typing of contracts, reports, tender documents, spreadsheets, presentations, minutes of meetings, letters and other correspondence.
- Assist Project Team with project administration such as compilation of Tender Lists; compilation and placing of Tender Adverts; typing, distribution and follow up of Invitations to Tender and Notice to Tenderers; arithmetic checking of tenders submitted; payment certificates, fee accounts, agreements, etc.
- Assist project team with editing, formatting, printing, binding, photocopying, scanning and dissemination of their documents.
- Create, update and maintain an efficient filing system [electronically in a server and in hard copy] daily or weekly including opening new files and archiving routinely, as required
- Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
- Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
- Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
- Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
- Conduct research and gather data on relevant topics to support project planning and decision-making.
- Provide logístical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
- Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
- Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
- Interact and provide linkages with IDC head office support systems to capacitate the Project operations.
- Assist in investment attraction marketing and branding activities
- Organise necessary hardware and software support for the project, as necessary, from time to time.
- Manage company pool car use and maintenance and general office housekeeping.
- Direct or Deal with Client / visitors queries.

**Job Requirements** TECHNICAL/FUNCTIONAL COMPETENCIES**
- Proficiency in project administration tools and software.
- Proficiency in MsWord; MsExcel and MsPowerpoint
- Understanding of procurement processes and contract management.
- Knowledge of financial management principles.
- Research and analytical skills.
- Report writing and documentation skills.

**BEHAVIOURAL COMPETENCES**
- Results orientated
- Communication and Engagement
- Accountability
- Self-Initiative
- Proactive and self-motivated.
- Attention to detail and accuracy.
- Strong problem-solving skills.
- Excellent interpersonal and communication skills.
- Ability to work effectively under pressure and meet deadlines.

Job Reference: IDC00374

  • Project Administrator

    6 months ago

    Polokwane, South Africa Lusapho Professional Services Full time

    Provide guidance and direction to less experienced administrators and other staff. - May act as a lead, coordinating and facilitating the work of others. - Assist project team with day-to-day support of the project or site. - Organize and expedite flow of work through project or site and initiates follow up action. - Maintain knowledge of project status,...

  • Project Administrator

    6 months ago

    Polokwane, South Africa Wood PLC Full time

    This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others. - Assists...

  • Senior Project Administrator

    6 months ago

    Polokwane, South Africa Paracon Full time

    Our client in the telecommunication industry is looking for a Senior Project Administrator who will be responsible for the timely placement and receipting of purchase orders and to ensure regular reporting of network equipment ordered. **Key Responsibilities**: - To co-ordinate the internal Purchase Order Requests in conjunction with the respective...

  • Project Coordinator

    2 days ago

    Polokwane, Limpopo, South Africa Bidvest Protea Coin Full time

    Job DescriptionThe Project Coordinator - Operations is a key role within Bidvest Protea Coin, responsible for ensuring the smooth operation of various projects. This includes general administration duties, financial accounting assistance, loading of projects, processing of supplier orders, and generating picking slips and GRV supplier invoices for...

  • Programme Administrator

    7 months ago

    Polokwane, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most._ - We are looking for a Programme Administrator to coordinate and support the office of the Chief of Party, manage schedule, selected communication, certain resources, information...

  • Project Manager

    1 month ago

    Polokwane, Limpopo, South Africa Chainlink Recruitment Full time

    We are seeking a highly skilled Project Manager to oversee our operations in Polokwane. This is an excellent opportunity for individuals with experience in site administration, project management, and problem-solving.The ideal candidate will have a proven track record of managing projects, teams, and resources effectively. Strong office administration...

  • Administrative Assistant

    8 months ago

    Polokwane, South Africa Stonebridge HR Solutions Full time

    Our client in the insurance industry is seeking a dedicated and motivated Administrative Assistant to join their team for a long-term opportunity with room for growth and advancement. As an Administrative Assistant, you'll play a crucial role in supporting operations and ensuring smooth administrative functionality. When you excel in your role, you'll have...

  • Operations Administrator

    5 days ago

    Polokwane, Limpopo, South Africa Bidvest Protea Coin Full time

    Job OverviewBidvest Protea Coin is seeking an experienced Operations Administrator to join their team. As a key member of the organization, you will be responsible for ensuring the smooth operation of various projects and activities.

  • Site Administration Lead

    4 weeks ago

    Polokwane, Limpopo, South Africa Chainlink Recruitment Full time

    We are seeking a Site Administration Lead to be based in Polokwane, with a proven track record of experience in site administration and project management.The ideal candidate will possess strong office administration skills, the ability to solve problems efficiently, and knowledge of safety files and MEI certificate verifications.Responsibilities include...

  • Executive Project Coordinator

    2 days ago

    Polokwane, Limpopo, South Africa Mindworx Consulting Full time

    Job Title: Executive Project CoordinatorCompany Overview:Mindworx Consulting is a dynamic and innovative company that offers exceptional consulting services to organizations seeking to improve their performance and achieve their goals.Salary:The salary for this position is estimated at $60,000 per annum, depending on location and experience.Job...

  • Public Administration Specialist

    3 weeks ago

    Polokwane, Limpopo, South Africa Limpopo Office of the Premier Full time

    Job Title : Public Administration SpecialistLimpopo Office of the PremierWe are offering a dynamic opportunity for a recent graduate in Public Administration or related field to join our team as a Public Administration Specialist.Key Performance AreasThe successful candidate will be responsible for assisting with administrative tasks, providing support to...

  • Branch Operations Administrator

    3 weeks ago

    Polokwane, South Africa Jobted ZA C2 Full time

    The suitable candidates main responsibilities and duties include, but are not limited to, the following: - General Project administrator duties. - Financial accounting assistance where needed. - Loading of projects, processing of supplier orders. - Generating picking slips and GRV supplier invoices for payment. - Supplier open order management. - Weekly...

  • Senior Project Manager

    3 months ago

    Polokwane, South Africa IDC Full time

    To provide Project Management services in the implementation of the Musina Makhado Special Economic Zone (MMSEZ); - The Senior Project Manager will manage the engineering planning; design coordination; procurement; construction monitoring and contract administration of bulk infrastructure and internal services for the development of the Musina-Makhado...

  • Stores Administrator

    6 months ago

    Polokwane, South Africa Eazi Access Rental Full time

    **1.** **JOB TITLE** This Position Stores Administrator **2.** **JOB PURPOSE** Administration of all Services, Maintenance and Stores **3.** **Key performance areas** Machine uptime - Ensure technicians are sensitized to SLA status Maintenance Administration and Planning - Maintaining and tracking assets, its maintenance and state. - Upkeep of System...

  • Administrative Sales Coordinator

    1 month ago

    Polokwane, South Africa Jobted ZA C2 Full time

    Administrative Sales Coordinator Location: Blouberg Salary: R12,000 - R15,000 Position Overview: Are you passionate about delivering exceptional design and sourcing solutions, and have strong skills as an Administrative Sales Coordinator? The ideal candidate will have good math skills, proficiency in Excel and Pastel, with a keen attention to detail and...

  • Branch Operations Administrator

    3 weeks ago

    Polokwane, South Africa Bidvest Protea Coin Full time

    The suitable candidates main responsibilities and duties include, but are not limited to, the following: General Project administrator duties. Financial accounting assistance where needed. Loading of projects, processing of supplier orders. Generating picking slips and GRV supplier invoices for payment. Supplier open order management. Weekly feedback on...

  • Branch Operations Administrator

    3 weeks ago

    Polokwane, South Africa Bidvest Protea Coin Full time

    The suitable candidates main responsibilities and duties include, but are not limited to, the following:General Project administrator duties.Financial accounting assistance where needed.Loading of projects, processing of supplier orders.Generating picking slips and GRV supplier invoices for payment.Supplier open order management.Weekly feedback on...

  • Senior Project Manager

    4 weeks ago

    Polokwane, South Africa TalentCru Full time

    To provide Project Management services in the implementation of the Musina Makhado Special Economic Zone (MMSEZ);The Senior Project Manager will manage the engineering planning; design coordination; procurement; construction monitoring and contract administration of bulk infrastructure and internal services for the development of the Musina-Makhado...

  • Senior Project Manager

    3 months ago

    Polokwane, South Africa TalentCru Full time

    To provide Project Management services in the implementation of the Musina Makhado Special Economic Zone (MMSEZ); The Senior Project Manager will manage the engineering planning; design coordination; procurement; construction monitoring and contract administration of bulk infrastructure and internal services for the development of the Musina-Makhado SEZ. ...

  • Senior Project Manager

    3 months ago

    Polokwane, South Africa TalentCru Full time

    To provide Project Management services in the implementation of the Musina Makhado Special Economic Zone (MMSEZ);The Senior Project Manager will manage the engineering planning; design coordination; procurement; construction monitoring and contract administration of bulk infrastructure and internal services for the development of the Musina-Makhado...