Contracts Administrator

5 months ago

Cape Town, South Africa Lesedi Full time

**PURPOSE OF ROLE**

The Contracts Administrator is responsible for the commercial management and administration of Subcontracts in accordance with corporate policies, procedures and specific contract and project requirements. The Contracts Administrator supports the Project Manager with the management of any Principal Contract/Employer contract related issues. This position will also support the Project Manager with liaison with Legal services, finance and accounts.

**KEY PERFORMANCE AREAS**
- Assist the Project Manager and Construction Manager to control all contracts within agreed terms, budgets, time scales and quality.
- Support upfront procurement process until contract signature.
- Support Project Manager and Construction Manager with related contractual and commercial activities and issues.
- Assess and identify areas for improvement.
- Mentor and guide junior project team members.
- Project Procurement
- Drafting, monitoring and administer all correspondence, contractual notices, contractual claims, variations and follow-ups.
- Keeping Project Managers informed on all commercial and legal risks.
- Ensuring subcontracts implement SD&L training and provide job opportunities.
- Monitor progress of SD&L targets set and coordinate integrated SD&L reporting.
- Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice.
- Support change processes and obtains approval of contract changes.
- Initiates and/or conducts meetings with contractors concerning contractual problems as requested by Construction and Project Manager.
- Establishes and updates records of all correspondence related to contract activity with support from the Project Administrator.

**QUALIFICATION AND EXPERIENCE**
- B Tech / B Eng. / BSc Engineering/Project Management/Quantity Surveying/Construction Management.
- LLB or equivalent Legal Degree would be advantageous.
- Training in field of Contract Management.
- 5 - 8 years' experience in commercial management and/contract administration or related project management experience.
- Administration of the execution NEC3 in energy, engineering and construction industry.
- Exposure to multi-discipline construction projects.

**COMPETENCIES**

**Knowledge**
- Thorough knowledge and understanding of project management principals in terms of the PMBOK.
- Thorough knowledge of ISO 14001 and OHSAS 18001.
- Thorough knowledge on contract management and contract requirements.
- Thorough understanding of project scheduling.
- Good knowledge of regulatory and safety governance.
- Thorough understanding of business principals.
- Thorough understanding of business processes and organizational functionality.
- Knowledge of requirements for acquiring professional design and construction services.
- Knowledge of the laws and ordinances regulating building construction.
- Skill in negotiating, writing and interpreting contractual agreements.
- Extensive knowledge of South African Law of Contract.
- PMBOK principles.

**Skills**
- Computer Literate (Word, Excel)
- Computer Systems (IFS, Primavera, MS Projects, Project Management Collaboration Platforms)
- Be able to communicate clearly.
- Be technically competent.

**Behaviours**
- High degree of integrity and loyalty.
- Self-motivated with the ability to independently initiate activities.
- Enthusiastic, brings energy and is always busy.
- Able to accept personal accountability and driving accountability in others.
- Able to think conceptually.
- Able to articulate and maintain the vision and values.
- A team player and able to generate team spirit and cooperation.
- Able to establish and maintain allocated stakeholder relationships.
- Have foresight to anticipate opportunities and threats.
- Methodical, with good attention to detail.
- Open-minded, open to new ideas, flexible to client, team and organisational requirements.

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