Operations Assistant

1 week ago

Durban, South Africa Cellular Citi Group Full time

**Key Performance Areas**
- Primarily assist the CEO with personal administration on a daily basis
- Be friendly and personable while managing communications and maintaining the CEO busy calendar (requiring interaction with both internal and external Managers as well as clients and co-workers to coordinate various Management meetings)
- Manage all Statistic for selective departments reporting to the CEO and ensure all KPI's met
- Manage Return on Investment for all departments Via Financial Analyst
- Basic Accounting knowledge to help CEO with costing and statistics to manage all aspects of business as well as projects that we bust with to transform and streamline departments
- Be able to communicate to Management in a confident and professional manner
- Comprehensive Diary management
- Compiling and setting up meetings, reports and meeting packs. Following through on all actions points to ensure both CEO and management meet deadlines.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
- Lead short-term projects and initiatives to streamline business as requested by the CEO with price comparison reporting
- Assisting with streamlining three main departments reporting directly to CEO - Human recourses
- Marketing and stock management
- Respect the need for the highest level of confidentiality and sensitivity of information
- Have a proven ability to exercise good judgment in recognizing the scope of authority
- Assist the CEO with all assigned tasks including filing, power point presentations and meeting preparation.
- Ensure that key dates and events are highlighted to the CEO ahead of time
- Manage and ensure entire Management team meets deadlines and coordinate calendars
- Must be very Flexible to assist build structure and be able to work long hours for the first year.
**Skills and Qualifications**
- Minimum 10 years’ experience as a PA to a Director
- Excellent written and verbal English communication skills
- Able to manage multiple projects and responsibilities at once in a fast pace environment
- Deadline driven and able to work under pressure and long hours when needed
- Ability to be flexible and exercise sound judgement and be process driven
- Proficient in MS Office, MS Word, Super Advanced Excel, PowerPoint and MS Outlook (task management)
- Previous experience in a similar environment would be advantageous
- B Com graduate (Junior accountant)
**Hours**:
Monday to Friday : 9 am to 6 pm

Saturday : 9 am to 2.30 pm

Must be very flexible during first six months and able to work long hours.

**Package**

**Basic salary negotiable based on Experience**

**Cell phone, lap top and data package**

**RA and medical aid after 1 year service**

Please send a detailed CV and a 1 page motivation of why you think you best suited for this opportunity

**Salary**: R8,000.00 - R12,500.00 per month

Application Question(s):

- Have you worked in a similar role before ? If yes give details of this job
- Do you have the the skill and ability to create processes
- Are you meticulous and have attention to detail
- Have you worked in a demanding fast pace environment before? If yes please give details of this JOB

**Education**:

- Certificate (required)
**Experience**:

- Operational: 5 years (required)
- Executive assistant: 8 years (preferred)
License/Certification:

- Code 08 (required)
Willingness to travel:

- 25% (preferred)

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