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Assistant Operations Manager
3 weeks ago
Our client in the Medical industry is currently looking for an **Assistant Operations Manager**, in Durban.
**Responsibilities**:
- ISO Application and ensuring standard operating procedures are maintained.
- CSD updates and reports.
- BEE updates.
- Serr Synergy liaison for Employment Equity.
- Serr Synergy Liaison for Skills Development/Training.
- Drafting employee skills plan.
- Serr Synergy Liaison for Labour Relations.
- Including disciplinary hearings, drafting warnings, EE contracts.
- Statutory compliance Liaison.
- Attend to HR related matters - refer to Shamit if assistance is required.
- Process payroll and attend to queries.
- Conducting Interviews.
- HR induction and on boarding process.
- Employee wellness, training and development.
- Drafting employee formal communication.
- Drafting formal letters to staff, suppliers and customers.
- Drafting appointment letters and employee contracts.
- Gathering and maintaining employee records.
- Ensuring compliance with labour laws and regulations.
- Tracking employee absence.
- Liaison between management and staff employee training Administrator.
- Generate purchase orders.
- Build and maintain good relationships with local suppliers to ensure that the best prices are offered when negotiating.
- Purchase inventory on supplier online stores.
- GRV inventory.
- Approval of IBT.
- Generate IBR.
- Inventory liaison between sales staff and warehouse.
- Attend to system and physical inventory queries.
- Supervise warehouse floor and assist with management of warehouse staff.
- Prepare inventory forecast schedules for the Operations Manager with the use of sales history reports.
- Identifying local purchasing trends and relaying that information to the Operations Manager.
- Prepare ETA reports.
- Preparation and hosting back-order meetings.
- Advise staff of shipments that came, generate back-order reports and facilitate back order invoicing.
- Assist with invoicing when invoicing staff are unavailable.
- Gathering, maintaining and distributing company documents.
- Assist with the preparation of tenders.
- Co-ordinate year-end marketing material i.e., sourcing, liaising with the graphic designer and liaising with printer.
**Requirements**:
- 3 years experience in a similar role.
- Resource Management experience.
- Team Leadership experience.
- Quality Control experience.
**Remuneration**:
- Up to R13 000 CTC per month.
**Salary**: R10,000.00 - R13,000.00 per month
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