HR Operations Assistant

7 days ago


Durban, KwaZulu-Natal, South Africa Searchrsa Full time
Job Description

This HR Administrator position at Searchrsa involves providing high-quality administrative support to the HR department, ensuring the efficient and effective operation of HR processes.

Main Accountabilities
  • Load new employees' data onto the biometrics system (ASO + TES), ensuring accuracy and completeness
  • Ensure timely distribution of pay slips to employees, maintaining accurate records and minimizing delays
  • Process IRP5s, distributing them correctly and efficiently, adhering to regulatory requirements
  • Update and maintain organizational charts, reflecting changes and updates, and communicating effectively with stakeholders
  • Coordinate onboarding processes for new hires, including paperwork, orientation, and training, ensuring a smooth transition
  • Prepare and distribute employee starter packs according to established checklists, promoting a positive employee experience
  • Distribute induction packs to new employees, ensuring a comprehensive welcome and setting clear expectations
  • Oversee the timely delivery of employee of the month hampers, promoting morale and recognition throughout the organization
  • Process FTC requisitions, obtaining necessary signatures and submitting to HO, ensuring compliance and efficiency
  • Monitor foreigners' spreadsheet, ensuring accuracy and compliance with regulatory requirements
  • Assist with offboarding processes, document management, and termination procedures, ensuring a seamless transition
  • Support WSP submissions, verifying invoices and ensuring accuracy, and maintaining accurate records
  • Capture overtime on excel spreadsheets, maintaining accurate records and identifying trends
  • Maintain accurate filing systems, ensuring easy access to documents and minimizing delays
  • Perform ad-hoc duties as required, demonstrating flexibility and adaptability in a fast-paced environment
Key Requirements
  • Administrative skills, proficiency in Microsoft Office Suite, and ability to learn new software quickly
  • Excellent communication skills, able to interact effectively with diverse stakeholders, including employees, managers, and external partners
  • Attention to detail, maintaining accuracy and precision in all aspects of the job
  • Ability to work independently, prioritizing tasks and meeting deadlines, while also being a team player
  • Commitment to company vision, mission, and culture, upholding values and principles, and promoting a positive employee experience


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