Contact Centre Team Leader
23 hours ago
To manage and direct call centre agents in achieving their required daily, weekly and monthly performance targets. To take accountability for Call Centre Agents through daily monitoring, compilation of reports and coaching.
**Responsibilities**:
- Running and Managing the call centre on a daily basis.
- Set targets for all Call Centre Agents
- Schedule and organize shift patterns for agents
- Understand the organizations products, services, procedures and guidelines and communicate same to team leaders
- Prepare forecasts and budgets for the call centre
- Monitor all calls to ensure that due procedures and quality standards are strictly adhered to
- Facilitate and organize training session for all agents and participate in the recruitment of all new Call Centre Agents
- Submit regular reports to management and seek new ideas and strategies to improve the performance of the call centre
- Ensure that clients are happy and satisfied at all times by providing prompt response and solutions to their challenges at all times.
- Keep up with trends and happenings in the industry and ensuring adherence to industry standards.
- Conduct regular review of all Call Centre Agents performance and ensure performance improvement plans are done for under performers.
- Ensure that all staff adhere to the weekly performance targets
- Monitoring attendance and punctuality on a daily basis
- Reviewing and analyzing Agent output
- Customer service strategy, execution and dispatch management including development of vision, mission and KPI’s.
- Handle customer complaints and ensure customer surveys were returned.
- Manage the contact centre and customer service representatives.
**People Management**
- Coach the team in order to ensure quality of delivery meets the appropriate Standard
- Measure and manage the team to ensure out-of-line situations are immediately addressed
- Communicate information in a timely, accurate manner to all team members
- Document Agent Personal Development Plans
- Ensure that all Human Resources policies and procedures are performed Accordingly
**Communication and Feedback**
- Conduct and schedule team briefs and one on one performance improvement discussion
- Conduct weekly focus agenda set by the Senior Operations Managers/Operation Manager
- Ensure regular feedback is given to Agents with regards to action plans that have been set
- Ensure all relevant business communications are communicated to the team as and when required
**Reporting and Administration**
- Sign off Agent’s time sheets on a weekly basis
- Track and accurately update operational performance files for Agents on a weekly basis
- Compile and send reports as required by the business for relevant updates
**Customer Satisfaction**
- Drive the focus on improving the customer experience on every interaction through call listening, quality checking, coaching and feedback
- Work to resolve all customer queries that are escalated or are identified
- Drive teams’ performance on systems and all metrics in accordance to the contractual obligation
**Requirements**:
- 2 years’ experience in a Call Centre environment
- 2 years’ experience as a Team Leader
- Higher Certificate/Grade 12
- Degree in related field.
- Proficient computer skills including Microsoft Outlook, Word, and Excel or equivalent Google products.
- Self-driven
- Positive and energetic
- Structured and detail orientated
- Able to multi-task
- Relationship building
- Must be shift flexible including weekends.
**Job Types**: Full-time, Permanent
Application Question(s):
- What is your highest qualification ?
- Have you managed a Call Centre before?
- Have ever been a Team leader in an organisation?
- How many years of Call Centre/Customers Service experience do you have?
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