Ops Spec: Functional Administrator

3 weeks ago

Centurion, South Africa BCXP Full time

Business unit, Department, Reporting Business Unit Various Job grade S6
Core Description
Provide general and advanced administrative support to the Executive as well as the Senior Management team of the Business Unit. Oversee and perform administrative functions to ensure that operational and office management are carried out effectively and efficiently.
Accountable for ensuring smooth communication between the BU Management team and other areas of the business, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Key Deliverables / Primary Functions Compile, collate develop and management reports using information, provided from the BU and other sources, that includes HR & Financial issues, Resource & assets, budget performance, as well as client service performance (SLA's). Prepare and manage travel schedules for the Executive & Senior Management Prepare, compile, and validate documentation such as presentations, operational documentation, submissions, statistics, graphs, proposals, organograms, letters, memos and agendas. Perform financial administration including, but not limited to, processing invoicing, purchase orders and expense requisitions in line with finance procedures. Keep minutes of management meetings and track emanating actions Manage ad-hoc project management work Support back-office operations to handle internal and external customer cases on ad-hoc basis. Responsible for scheduling and managing the Executive’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office. Work closely with the BU Management team on special projects/BU initiatives and keep team and stakeholders formally up to date on all project statuses and updates
Core Functional Skills & Knowledge Attention to detail Relationship Building Communication Microsoft Office Customer Orientation Documentation Management Core Behavioural Competencies Job Match Culture Match Working with people Adhering to principles and values Writing and Reporting Following instructions & procedures Coping with pressures & setbacks Delivering Results & Meeting customer expectations Minimum Qualifications NQF 6: 3 year Degree/ Diploma/ National Diploma in Business Administration OR NQF 4: Grade 12 Additional Education -Preferred /Advantage Experience
3 years’ experience
OR
Grade 12 & 5 years’ experience Certifications Professional Memberships in Relevant Industry Level of Engagement & Span of Control
Span of Control 0

**Level of Engagement**: Internal Stakeholders including C-Suite; external clients including Senior Management leve Special Requirements / Employment Condition Drivers Licence and Reliable Vehicle - both required Workplace / Physical Requirements Hybrid Remote Worker Non-Billable

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