Finance and Office Administrator
6 days ago
3years
- Maintain future cash-flow budgets taking into payment date parameters
- Ensure suppliers costs are market related build relationships with potential new suppliers
- Control/schedule/implement regular preventative maintenance program in line with budget
- Maintain office clerical, filing and record keeping systems
- Assist in the production of monthly and annual reports
- Assist in preparation of transaction related documents
- Aid in the production of reports (e.g., business plans, financial statements)
- Contractor coordination. Manage deliveries of equipment & supplies
- Ensure health & safety protocols are adhered to
- Alongside the GM appoint & manage cleaning & security staff
- Manage and generate rosters, work schedules and leave administration
- Implement training, welfare, appraisals, and other related programs
- Assessment of all new applicants / guarantors
- Complete a lease agreement with each successful student / bursar / parent
- Monthly / annual invoicing, statements, collections
- maintain the House Rules
- Inspection / enforcement of tenant responsibilities during and on termination of lease
- Build good relationships with students & parents
- Be able to take calls 24/7 for students & parents - irregular working hours
- Attends to and manage all emergencies ensure ongoing safety of the students
- Handle student complaints
- Manage visitor permissions & safety and arrange shuttle bus schedule
- Investigate / initiate proposals for refurbishments
- Maintain/manage properties with suppliers, ensure compliance with legal regulations
- Complete regular Health & Safety inspections
- Ensures that fire safety requirements are in place and effectively maintained.
- Provide monthly property condition report
**Qualifications and Experience**:
- Matric, degree in commerce, accounting, finance or similar beneficial
- Driver’s License
- Computer literate - Word, Excel & Outlook - Must have Intermediate Excel skills
- Strong administrative, interpersonal and organisational skills
- Ability to handle difficult situations in a fair & diplomatic manner
- Outstanding communication (written and verbal) skills and a team worker
- Ability to handle multiple assignments with a problem-solving attitude
- Service oriented and client centric
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