Regional Finance and Administration Officer

3 weeks ago

Pretoria, South Africa International Water Management Institute Full time

The Global Water Partnership (GWP) is an intergovernmental organisation established in 1996 to support countries in their efforts to implement a more equitable and sustainable management of their water resources. The network spans 13 regions with 2,400 institutional Partners in 158 countries. The global secretariat is in Stockholm, Sweden. The GWP Africa Coordination Unit is based at GWP Southern Africa (GWPSA) in Pretoria, South Africa and coordinates GWP Africa programmes across Africa. In addition, GWPSA hosts the GWP global theme on Climate resilience and is charged with providing global strategic leadership and coordination of implementation of the GWP strategy on climate resilience.

GWPSA is one of the 13 regional networks of the international network. Its vision is for a water secure world. GWPSA offers practical advice for sustainably managing water resources specifically to 15 countries in the SADC region. GWPSA manages activities and convenes stakeholders in the SADC Region and at Pan-African level to address specific issues on water security and related issues.

**REGIONAL FINANCE AND ADMINISTRATION OFFICER**

The Regional Finance and Admin Officer assists GWPSA in managing the delivery of specialist finance and Admin services for GWP-SA and the Africa Coordination Unit to ensure credible, efficient and effective regional network management and operations. The Regional Finance Officer engages at entry level on institutional and operational financial matters for Pan-African, SADC region and national levels. The Officer should develop and maintain positive working relationships with GWPSA staff.

The position will be based at the GWPSA Office, which is hosted by the Southern Africa Office of the International Water Management Institute (IWMI) in Pretoria, South Africa.

**KEY PERFORMANCE AREAS**
- Provide technical oversight on areas of financial accounting, reporting and financial planning of the entire organization, including Country Water Partnerships(CWP) to ensure GWPSA’s financial systems are aligned with the established policies and procedures and provides accountability to donors whilst implementing GWPSA’s strategic plan.
- Oversee the production of monthly, quarterly and annual financial statements, ensure timeliness, accuracy and compliance with the International Financial Reporting Standards
- Establish and promote sound financial controls in the areas of financial processing and reporting across GWPSA and ensure compliance with the financial regulations, policies and procedures.
- Provide sound guidance and technical oversight to finance staff including those from CWP to promote awareness and learning of sound accounting practices
- Contribute to the development and operationalization of finance policies and procedures that allows the Program Managers to promote sound financial management whilst implementing their programs.
- Lead on Microsoft Dynamix 365 Business Central
- Provide support in HR management and processes

**MAIN DUTIES AND RESPONSIBILITIES**
- Budget upload in Microsoft Dynamix ERP system
- Preparation of budget forecasts and their revision during project implementation
- Ensuring smooth day to day accounting functions including payment and admin processes
- Overall office facility and supplies management;
- Record keeping and reporting, updates cashbooks and GWPSA accounts;
- Raising Journals for month end, quarterly and year end processes
- Coding of invoices in ERP system and payment thereof
- Development and maintenance of an efficient and effective filing of all financial accounts,
- Prepares monthly expense statements and ensures correct project budget lines used and expenditure within budget;
- Liaison person with Host Institution on payment follow up and updates on progress
- Follow up on reports from CWP
- Provide capacity building training to CWPs and Partners in the region
- Monthly bank, debtors and creditor
- Maintenance of monthly telephone
- Doing bank charge
- Producing quarterly reports and donor reports
- Development, maintenance of an efficient effective filing of all admin documents and
- Audit preparation
- Any other duties assigned by the Regional Finance & Admin Specialist

**Requirements**:
**QUALIFICATIONS, QUALITIES, SKILLS, ABILITIES, AND EXPERIENCE**
- An appropriate university degree or equivalent professional qualification in financial accounting and management,
- Computer literacy in financial accounting software and ERP systems and spreadsheets, and use of internet and online communication tools
- Excellent knowledge of relevant International Organization administrative and operating protocols and policies;
- An understanding of natural resources management and development issues in Africa with a focus om SADC
- Must have a very good service approach and service management; very good personal organization and priority setting as well as meeting deadlines; excellent skills in leading and managing people and takes accountability for hi

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