Deputy Company Secretary

1 month ago

Durban North, South Africa Aspen Pharma Group Full time

**JOB PURPOSE**:
Responsibility for meeting the overall company secretarial, administrative and governance responsibilities as detailed below, reporting to the Chief of Staff (Group Corporate Services) who is the appointed Group Company Secretary for the listed entity.

**1. Board, Committee and Shareholder Meetings**:

- Prepare and collate reports and submissions for various Board and Committee meetings and be responsible for the compilation and distribution of packs for these meetings.
- Actively manages the Drafting of agendas, in consultation with Company Secretary and Chairman, and liaise with Directors/ Committee members as appropriate.
- Provide input into Board/ Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
- Responsible for making the directors of South African subsidiaries aware of all relevant laws and regulations and to report any failure to comply and take responsibility for certain areas of the law which relate to his/her expertise and rely on the legal department and/or external lawyers for other specialized expertise and support.
- Responsible for providing directors of South African subsidiaries with guidance in their duties, responsibilities and powers and make directors aware of all laws and regulations relevant to the company. This should include advice on business ethics and good governance.
- Remain abreast of developments in corporate governance and is pivotal to ensuring that the directors adhere to the highest governance standards as detailed in the King IV report.
- Monitor international developments on corporate governance and bring these to the board’s attention where they would add value.
- Attend Committee and subsidiary company Board meetings and take accurate and professional minutes.
- Facilitate and take responsibility of the year planner and ensure the effective scheduling of meetings in Outlook.
- Leads and reviews Board travel arrangements as may be required.
- Prepare and/or oversee the drafting of company secretarial, governance and administration related reports to Board and Committee meetings.
- Leads and has full responsibility to ensure Aspen Pharmacare Holdings Ltd Annual General Meetings/ other Shareholder meetings are properly planned and executed and attend to related administration and statutory requirements around these meetings.
- Facilitates the induction process of new directors of South African subsidiaries, encompassing both directors’ duties and responsibilities in general and specific matters pertaining to the company itself and our industry. Ensure that the directors and management of South African subsidiary companies operate within an authority framework approved by the board and reviewed and updated from time to time.
- Prepares the agenda for shareholders’ meetings of South African subsidiaries, in conjunction with the chairperson and chief executive. Take the minutes of such meetings and ensure that any special resolutions passed at these meetings are properly registered with the Registrar of Companies.
- Facilitate the processes and procedures associated with the holding of shareowner meetings, including arrangements for the presence of scrutineers, if required, and validating proxies and letters of representation received for these meetings.
- Responsible for all forms of communication with shareowners on shareholder enquiries. This may include responsibility for the company’s corporate reputation and investor relations activities.

***2. Company Secretarial Responsibilities**:

- Statutorily appointed company secretary of all the trading South African subsidiaries of the Aspen Group and assist the Group Company Secretary in fulfilling her/his responsibilities in terms of the Companies Act and the JSE listed requirements.
- Ensure that all companies comply with the Companies Act (South Africa), governance principles, and various applicable legislation.
- Obtain relevant assurance with regard to the statutory, legislative and governance compliance of offshore companies/ subsidiaries.
- Prepare SENS announcements and notices when required. Review SENS announcements and notices to ensure accuracy and compliance. Liaise with Sponsor as needed, including provision of tokens.
- Provide advice and guidance on the Companies Act, King IV and related legislation to the Board and management.
- Manage and take responsibility for complex administrative processes around director affairs for Aspen Pharmacare Holdings and all South African subsidiaries such as fee payments and interest declarations. Ensure accurate annual declarations are prepared for all directors and retained for audit purposes. Ensure JSE requirements in terms of submission of director information are met.
- Prepare analyses and benchmarking of non-executive director fees on an annual basis, ensuring that fees are approved by the relevant Committee and included for approval by shareholders at each AGM.
- Mana

  • Deputy Company Secretary

    4 weeks ago

    Durban, South Africa Aspen Pharma Group Full time

    Job title : Deputy Company Secretary (Durban North)Job Location : KwaZulu-Natal, DurbanDeadline : December 15, 2024Quick Recommended Links Jobs by Location Job by industries DescriptionJOB PURPOSE: Responsibility for meeting the overall company secretarial, administrative and governance responsibilities as detailed below, reporting to the Chief of Staff...

  • Deputy Company Secretary

    3 weeks ago

    Durban, South Africa Aspen Pharma Group Full time

    Job title : Deputy Company Secretary (Durban North) Job Location : KwaZulu-Natal, Durban Deadline : December 15, 2024 Quick Recommended Links Jobs by Location Job by industries DescriptionJOB PURPOSE: Responsibility for meeting the overall company secretarial, administrative and governance responsibilities as detailed below, reporting to...

  • Company Secretary

    6 months ago

    Johannesburg North, South Africa ClarkHouse Human Capital Full time

    Gauteng, Johannesburg North Our client who is a listed healthcare company is looking to onboard a Company Secretary on a 6 - 8 month contract. You need to have 3 - 5 years experience within a Company Secretary role within a medium to large firm. - LLB or equivalent legal related degree - Experience with corporate governance within a listed entity would be...

  • Company Secretary

    6 months ago

    Durban, South Africa Armstrong Appointments Full time

    A minimum of 5 year experience as a company secretary or relevant and appropriate experience working in a corporate secretary environment. The purpose of the role is to ensure compliance with statutory and regulatory requirements as well as various codes of business and conduct which are applicable to the bank to ultimately ensure the bank operates as a...

  • Company Secretary

    7 months ago

    Durban, South Africa Foxridge Trading 31 - Supreme Consulting - Valuing HR Full time

    **Functions** Plan & purpose meeting dates to the Board of Directors for approval. prepare agendas and submissions for board & committee meetings. Manage meeting packs, attendance, and minute-taking. Ensure compliance with Companies Act requirements. **Annual General Meetings** Obtain necessary approvals for special resolutions Prepare proxy forms and...

  • Company Secretary

    6 months ago

    Durban, South Africa Armstrong Appointments Full time

    Kingsmead Durban - Posted 4 hours ago A minimum of 5 year experience as a company secretary or relevant and appropriate experience working in a corporate secretary environment. The purpose of the role is to ensure compliance with statutory and regulatory requirements as well as various codes of business and conduct which are applicable to the bank to...

  • Companies Secretarial Administrative Assistant

    3 months ago

    Durban, South Africa Moore Recruitment Full time

    Moore Midlands is a member of a leading international network of accounting and consulting firms. We have a vacancy in our Companies Secretarial Division for an assistant.At Moore we value collaboration and teamwork, and provide a supportive environment where your individual contributions are also recognised. Our Companies Secretarial division services a...

  • Company Secretary

    6 months ago

    Durban, South Africa Affirmative Portfolios Full time

    **Admin and Office Management** **Upper Highway Area, Durban - KwaZulu Natal** ***: **Company Secretary** **Highway Area (Durban)** **R40 595.00 per month** **6 Month Temporary Contract** An exciting **temporary contract** opportunity exists for Executive Administrator and Office Manager, to work for Highway based company in Durban. This is a temporary...

  • Deputy Hotel Operations Director

    2 months ago

    Durban, KwaZulu-Natal, South Africa Orion Group Full time

    Job Title: Deputy Hotel Operations DirectorOrion Group is seeking a highly experienced Deputy Hotel Operations Director to oversee the daily operations of our luxury resort in the Northern Drakensburg Mountains. The ideal candidate will be a confident and hands-on leader with a proven track record of excellence in the hospitality industry. Key...

  • Secretary

    6 months ago

    Durban, South Africa Milanie Full time

    Job brief As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the...

  • Deputy Branch Manager Automotive Industry Springfield Durban

    2 months ago

    Durban, South Africa SPILASTYLE CC Full time

    Deputy Branch Manager (Automotive Industry), Springfield Park, Durban *Salary:* *Up to R30 000 - Market Related (Negotiable depending on experience + company benefits + commission after target reached) *Start date:* *Immediately / ASAP* *Job reference* *BRANCHMANDURBK* *(Please quote this reference number in the subject line when u apply for this...

  • Secretarial Consultant

    1 day ago

    Durban, South Africa NETWORK IT BRUMA Full time

    **Duties**: - Preparation of agendas for meetings - Monitor corporate governance trends and laws - Maintain minute/resolution books and client company records - Draft Board/Committee Charters and company policies - Maintain the statutory books - Develop an Annual Governance Framework - Ensure company compliance with good corporate governance - Understanding...

  • Secretarial/tax Administrator

    4 months ago

    Durban, South Africa A2A Kopano Incorporated - KZN Full time

    Duties include: 1) Submission of provisional tax returns; 2) Submission of Income Tax returns; 3) Processing of SARS assessments onto the in-house system; 4) Preparation and submission of Beneficial Ownership declaration to the Master’s office/CIPC; 5) Drafting of confirmatory letters; 6) Drafting of AGM notices, resolutions and minutes of meetings; 7)...

  • Legal Secretary

    7 months ago

    Durban, South Africa Carlysle Full time

    **KwaZulu Natal**, Durban** **Monthly Basic Salary (Medical Aid, Provident Fund, Income Protection, Gap Cover, 13th Cheque, Market related)** Our client is a dynamic and ambitious family owned and run export trading business based in Durban that has been in existence for the last 48 years. They specialize in the export of FMCG's, fruit and vegetables,...

  • Deputy General Manager

    6 months ago

    Durban, South Africa The Capital Hotels and Apartments Full time

    The Capital Hotels stands for equal opportunity while transforming the Hospitality Industry into a modern aspirational industry once again. We believe that the industry is broken and needs to reinvent the image of service and hospitality. We are achieving this through our incredible staff culture. Our dedicated staff believe in offering the highest level of...

  • Deputy Hotel General Manager

    2 months ago

    Durban, KwaZulu-Natal, South Africa Orion Group Full time

    About the Role:We are seeking a highly motivated and experienced Deputy Hotel General Manager to assist in overseeing the daily operations of our luxury resort located in the Northern Drakensburg Mountains. The ideal candidate will be a confident and hands-on leader with a proven track record of excellence in the hospitality industry.Key Responsibilities:•...

  • Agency Deputy General Manager

    3 months ago

    Durban, South Africa CMACGM Full time

    Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly...

  • Executive Secretary to the Chairman

    2 months ago

    Durban, KwaZulu-Natal, South Africa Progessive International Full time

    Key ResponsibilitiesAdministrative Support: Provide exceptional administrative support to the Chairman by handling correspondence, phone calls, and emails in a timely and professional manner.Diary Management: Proactively manage and coordinate the Chairman's diary, prioritizing and arranging internal and external meetings, and ensuring all necessary documents...

  • Business Manager

    6 months ago

    Johannesburg North, South Africa ClarkHouse Human Capital Full time

    Gauteng, Johannesburg North In this role as a Business Manager, you will be a 2IC to the Lead Company Secretary of a large, listed, healthcare entity. You will need to have at least 6 - 8 years experience at a senior level as a company secretary in a medium to large firm, ensuring sound corporate governance practice. - LLB preferred - or equivalent legal...

  • Board Secretary and Compliance Officer

    1 day ago

    Durban, South Africa Kgadi Staffing Solutions Full time

    **REQUIRED MINIMUM EDUCATION**: B/Admin or ACIS with an excellent working knowledge of the PFMA, the Companys Act and enterprise risk management practices **REQUIRED MIN WORK EXPERIENCE**: 5 years experience in a Board secretarial and statutory compliance environment, preferably in the Public Sector. Risk & Public Sector experience as a Board...