Accounts Payable Clerk

6 months ago

Centurion, South Africa G4S Full time

Job Introduction
G4S Cash Solutions (SA), a leading provider of Integrated Cash Management Solutions, has a vacancy for an Accounts Payable Clerk Clerk based at our operations in Centurion, reporting to the Accounts Payable and Cashbook Manager.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which an Accounts Payable Clerk plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

The position requires at least 3-5 years’ experience within a similar environment. Relevant industry related experience would be advantageous.

Main Responsibilities
**Main Purpose of Position**

To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.

**Suppliers Validation and Checklist**
- Checking invoices for accuracy before entering data on SAP.
- Ensuring that all suppliers are paid within the agreed payment terms and in accordance with cash flow requirements
- Ensure adhere to ISO & Company policies & procedures, Supplier Agreements and SARS regulations at all times.
- Ensure correct Vat number & company billing details are reflected on the Tax invoice
- Ensuring invoices are appropriately matched to purchase orders and goods received note.
- Checking valid authorisation prior to processing.
- Follow up on outstanding documentation with suppliers and internal staff.
- Follow up on all outstanding invoices as per supplier statements.
- Meeting deadlines on a weekly basis;
- Adhere to all deadlines set by management
- Build relationships with suppliers and respective department staff.
- Respect total confidentiality on all financial information
- Assist with audit requirements
- Any ad hoc tasks as & when required

**Invoice Processing and Payments**
- Ensure that all invoices on the GRIR report are processed,matched and sent for payment.
- Process GRN/GRV/MIGO’s when required
- Ensure that all supplier statements are reconciled & paid timeously.
- Ensuring that payments are supported by a clear invoice.
- All invoices forwarded for payment are processed on SAP.
- Capture manual payments on SAP.
- Clear payments on SAP.
- Run age analysis and clear overdue invoices.
- Submit the payments 7 days before they are due.
- Send remittance advice and POP to the suppliers and internal stakeholders.
- Report account deviations to Finance Manager

**Health and Safety**
- Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
- Participate in safety forums created by the company for example safety meetings and safety talks
- Report all safety incidents to the relevant people
- Discuss all safety incidents
- Follow-up on any activities assigned through safety meeting/committee/representative/management
- Attend safety education and refresher programs
- Comply with safety policies and procedures at the workplace
- Distribute safety information as and when required

**Qualification and Experience**
- Grade 12 with accounting plus an Accounting Degree,diploma or relevant certificate.
- A minimum of 2-3 years accounts payable experience in the accounting environment would be deemed appropriate for this level.
- Knowledge of Accounting principles and practices
- Knowledge of accounts payable processes
- Knowledge of how to perform reconciliations
- Knowledge of company policies and procedures
- Knowledge of SAP systems

**Skills and Attributes**
- Understanding the organisational environment
- Understanding the organisation’s goals and objectives
- Dealing with changing circumstances
- Supporting and working with others
- Delivering objectives
- Dealing with complexity
- Acting professionally
- Delivering great customer service
- Sharing and cooperating

Package Description
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

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