Coordinator, Accounts Payable

7 months ago

Centurion, South Africa Exxaro Recruitment Full time

**Job Advert Summary**:
**PURPOSE**:

- To coordinate and supervise the Accounts Payable Unit within Transactional Services.

**Minimum Requirements**:
**QUALIFICATIONS**:

- N Dip: Accounting (Essential/Minimum)
- Certificate First Line Management (Essential/Minimum)
- B Tech (Relevant) (Recommended/Desirable)

**EXPERIENCE**:
3-5 years Relevant accounts payable experience in a supervisory capacity. (Essential/Minimum) Operational

**REQUIREMENTS**:

- Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
- Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)

**Duties & Responsibilities**:
**Compliance, Governance and Assurance**
- Ensure all Accounts Payable services are delivered in accordance with policies, systems and procedures that are legally compliant and adhere to sound corporate governance principles
- Monitor risk
- Governance: Ensure function adheres to Company governance, policies & standards, statutory and legal compliance. Entrench a culture of discipline
- Ensure effective service delivery and meeting of Service Level Agreements (SLA's)

**Customer and Client Relationship Management**
- Manage internal and external relations, including interface with service providers and applicable Business Units (BU's), as well as other functions responsible to ensure that business needs are met, and employees are satisfied
- Provide relevant and specialised support to applicable stakeholders
- Establish and maintain relations with stakeholders to ensure optimal Finance efficiency

**Financial Management**
- Allocate and monitor utilisation of financial resources and capital expenditure according to objectives and budgets to facilitate efficient cash-flow management across the Accounts Payable unit
- Seek approval of relevant contracts and documentation in line with Finance function's budgetary stipulations

**Financial Support Services**
- Work with Head, Accounts Payable and Financial Accountant to manage interaction with Embedded Finance and Supply Chain Management to ensure necessary approval is obtained
- Implement designed Purchase to Pay processes
- Oversee Accounts Payable activities related to processing of vendor invoices and development of team
- Investigate all payments not processed by Accounts Payable team
- Vendor reconciliation

**Functional Excellence**
- Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
- Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
- Assist in the execution of functional excellence initiatives

**People Management**
- Performance management: Adhere to performance management procedures
- Manage employee performance and development. Supervise employee activities and outputs
- Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity

**Safe and Healthy Work Environment**
- Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
- Encourage a culture that focuses on safety in all operations

**Systems Enablement**
- Ensure system security and access to system is controlled
- Ensure implementation of information management technology and infrastructure that supports all strategic, tactical and operational purchase
- To implement Pay management processes in services organisation
- Assume responsibility for integrity and utilisation of systems in Purchase to Pay unit

**Behavioural Alignment**

Demonstrates the following:

- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaro’s Employment Equity policy.

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