Executive Assistant-contract Position

3 days ago

Southern Suburbs, South Africa Time Personnel Full time

**REQUIREMENTS**
- Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
- A minimum of 5 years proven work experience in an Executive PA position supporting several Directors.
- Proven track record of managing high profile company events.
- Able to multi-task, prioritize work & meet tight deadlines.
- Possessing excellent communication skills; proficient in both written & spoken English.
- Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
- Self-motivated with a high level of integrity.
- Excellent interpersonal, communication, presentation, negotiation and reporting skills.
- Flexible working attitude, team player and able to work under a minimum supervision.
- A good deal of common sense, etiquette and an ability to think on ones feet.
- Advanced computer literacy (MS Office, Excel, PowerPoint).
- Proven budget management skills an advantage.
- Professional telephone manner, use of discretion and confidentiality
- Proven ability to work under pressure.

**DUTIES**
- Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).
- Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
- Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
- Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.
- Maintain Directors office systems, including data management and filing.
- Maintain records of Directors contacts.
- Completing travel and expense reports for the Directors.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility chasing responses, triggering follow-up action.
- Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
- Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
- Provide extensive event management support from start to finish i.e.: venue allocation, event plan & concepts, budget management, handling logistics, branding & comms, programme delivery and event debriefing sessions.
- Work as part of a PA pool supporting the GMs PA with business-critical projects as and when necessary.
- Occasional reception relief over unplanned periods if required, answering calls and meeting and greeting clients.
- Any other duties as may reasonably be required by the Directors.

**Salary**: R dependent on experience

Join us on
**SOCIAL MEDIA **or visit our
**WEBSITE **for more information. See links below.

  • Executive Assistant

    6 months ago

    Southern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Southern Suburbs - R 25000 - R 38000 Monthly Basic Salary (Negotiable) Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior directors Parow Region Our clients in the Wholesale and manufacturing industry require an Executive Assistant to support senior...

  • Executive Assistant to Managing Director

    7 months ago

    Southern Suburbs, South Africa MVIA Full time

    **Responsibilities**: - Assist MD: Provide support with various projects, and administrative support including scheduling meetings, follow-ups and preparing necessary documents. - Coordinate Project Activities: Facilitate communication with various projects, ensuring everyone is aware of their responsibilities and deadlines. - Track Project Progress:...

  • Junior Conveyancer Position in Cape Town

    2 weeks ago

    Southern Suburbs, South Africa Dante Personnel Full time

    We are excited to announce an opportunity for a Junior Conveyancer to join our dynamic team at Dante Personnel in the beautiful Southern Suburbs of Cape Town. This role offers a unique blend of challenge and reward, with the potential for professional growth and development.Key ResponsibilitiesThe junior conveyancer will be responsible for:Assisting in the...

  • Executive Assisstant

    6 months ago

    Northern Suburbs, South Africa Edge Executive Search Full time

    As the Executive Scheduler to the CEO of our firm, you will be responsible for managing the CEO's daily schedule, ensuring optimal time management, and facilitating seamless communication between the CEO and internal/external stakeholders. Your role is critical in maximizing the CEO's productivity and efficiency by prioritizing tasks, coordinating meetings,...

  • Assistant Housekeeping Manager

    7 months ago

    Southern Suburbs, South Africa Helderberg Personnel Full time

    assistant housekeeping manager The purpose of the position is to assist the Executive Housekeeper in directing the daily operations of Housekeeping and Laundry and supervision of all housekeeping staff and ensuring five-star quality and service. **Requirements**: - Grade 12 - Computer literacy - Minimum 2 to 3 years, experience in a supervisory capacity...

  • Personal Assistant

    7 months ago

    Southern Suburbs, South Africa Wenz Recruitment Full time

    **Purpose of the position**: Our client is a small group of companies operating in the construction, specialist contracting and energy sectors based in Cape Town. They are currently looking to recruit a young, highly efficient and process driven Personal Assistant to support the Managing Director. Key Tasks: - Booking Appointments & meetings in the most...

  • Marketing Executive

    5 months ago

    Southern Suburbs, South Africa MVIA Full time

    Looking for a seasoned Marketing Executive must have experience in the development and strategic guidance of Digital Strategies and Cross Channel Strategies in a senior/executive capacity within a medium organization; Executive leadership experience leading and managing several Brands within a group function of an organization ion; a strong track record in...

  • Contract Manager/project Manager

    7 months ago

    Southern Suburbs, South Africa Wenz Recruitment Full time

    **Purpose of the Position**: In this role you will be required to oversee construction projects from start to finish. - Manage multiple projects simultaneously ranging in value between 2 and 50 million rand. - Work fluently on CCS in generating and updating programmes - Compile and submit progress reports - Manage and drive progress on sites - Manage site...

  • Executive Housekeeper

    11 hours ago

    Southern Suburbs, South Africa HotelJobs.co.za Full time

    This luxury Boutique 5* hotel seeks to appoint an experienced Executive Housekeeper with strong leadership skills to join and manage this very busy department and team. You will be responsible for housekeeping of all areas of the property as well as: - Directly responsible for planning, directing, coordinating and participating in all Housekeeping...

  • Finance Assistant

    3 months ago

    Southern Suburbs, South Africa Lakeside Education Academy (PTY) LTD Full time

    **Finance Assistant (Starting January 2025)** We are looking for a **Financial Assistant** to join our dynamic team. We are based in Lakeside, Southern Suburbs, Cape Town. This role is perfect for someone who has a passion for finance, is organized, detail-oriented, and eager to grow within the company. **Key Responsibilities**: - Assist with...

  • Industrial Design Intern

    6 months ago

    Southern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Southern Suburbs - R 15000 - R 25000 Western Cape Contract position for a Design Engineer to assist in workload about Design, Prototypes and modelling Western Cape Contract position for a Design Engineer to assist in workload about Design, Prototypes and modelling Matric Btech Diploma/degree in Design Engineering Sketching, Drawing,...

  • Lifestyle /pa Assistant

    6 months ago

    Northern Suburbs, South Africa Edge Executive Search Full time

    Act as the primary point of contact for the individual, managing all communication and correspondence on their behalf. - Coordinate and manage the individual's schedule, including appointments, meetings, travel arrangements, and personal commitments. - Handle personal errands and tasks, such as grocery shopping, meal planning, household organization, and...

  • Executive Driver

    7 months ago

    Northern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Northern Suburbs - R 50 - R 90 Hourly Basic Salary (Market related, Negotiable) Our client has a contract position for an Executive Driver /chauffeur with a valid PDP & C1 license for the Northern Subs area. Our client has a contract position for an Executive Driver /chauffeur with a valid PDP & C1 license for the Northern Subs...

  • Assistant Buyer

    6 months ago

    Southern Suburbs, South Africa Bridgena Barnard Personnel Group Full time

    Western Cape, CPT - Southern Suburbs - R 17000 - R 25000 Monthly Basic Salary (Negotiable) Claremont Cape Town Junior buyer position available at an International company Claremont Cape Town Junior buyer position available at an International company Matric ess 3 year qualification ess 2 years exp as an assistant to a buyer / procurement or a related...

  • Business Support Assistant

    4 days ago

    Southern Suburbs, South Africa Faircape Group Full time

    The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications,, Utility Management, infrastructure installation, Property Management and related activities. The Faircape Group has a vacancy for a **Business Support Assistant** to offer executive and administrative...

  • Procurement Assistant Specialist

    1 month ago

    Southern Suburbs, South Africa RareCruit (Pty) Ltd Full time

    About Our ClientRareCruit (Pty) Ltd is seeking an experienced Procurement Assistant to support our client's international defense industry team.Key ResponsibilitiesSupport the Procurement Department in various tasks and projectsAssist in purchasing and logistics functions, ensuring seamless execution of transactionsRequirementsRelevant experience and...

  • Human Resources Executive

    1 day ago

    Northern Suburbs, South Africa Nicolene Di Bartolo Executive Search Full time

    LANCEWOOD® is a division of JSE listed Libstar Operations (Pty) Ltd - LANCEWOOD® was founded in 1996 and operates 3 production facilities based in George, Swellendam and Athlone in the Cape Region. LANCEWOOD®’s key focus is to continuously deliver superior quality products to their consumers._ Based in the Northern Suburbs of Cape Town, you will be...

  • Assistant Financial Analyst

    4 months ago

    Southern Suburbs, South Africa Flash Full time

    **RESPONSIBILITIES**: Support the targeted growth of the division Build and assist with business, financial, and commercial models Analyzing current and past financial data and performance Preparing reports and projections based on this analysis Establishing and evaluating profit plans Develop reports with BI and DW to manage Aggregation...

  • Office Assistant

    6 months ago

    Southern Suburbs, South Africa Homechoice Full time

    **Purpose summary**: This is an exciting opportunity for a person who is interested in furthering their career as a dynamic assistant to the office manager, and providing administrative and coordination support for our staff. This role will be ideal for a proactive and detail-orientated individual who is passionate about managing a professional office space...

  • Code 10 Driver Position Available

    2 months ago

    Southern Suburbs, South Africa Manpower Group SA (Pty) Ltd Full time

    Job Title: Code 10 Driver PositionJob Summary: We are seeking a reliable and experienced Code 10 driver to join our team at Manpower Group SA (Pty) Ltd. The successful candidate will be responsible for transporting goods safely and efficiently to various destinations.Key Responsibilities:Safely operate a Code 10 vehicle.Ensure timely delivery of...