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Pa Executive Administrator Ee
3 months ago
**Durbanville area on a farm at the Head Office.**
**Salary CTC R25k -R30k dep on exp. **Extended Limited Duration Contract (12 months) / Negotiable
**Description of Position**
As an executive administrator you will manage projects and activities of the Board of Directors and their committees. You will be required to perform various administrative tasks and facilitate the communications process.
**Qualification, Experience and Technical Requirement**
- Matric Certificate
- Tertiary Qualification (Degree or Diploma) in Business Administration / Office Management or related
- Minimum of 3 - 5 years’ executive administration experience, knowledge of the construction industry would be advantageous
- Highly proficient in Microsoft Office (Word, Excel (Advanced), Outlook, Power Point), Adobe
**Special Knowledge, Skills and Abilities**
- Excellent command of English language (reading, writing and communicating) - Strong communication and interpersonal skills.
- Strict adherence to confidential information
- Planning, organizing, prioritizing and time management skills are important
- Ability to multitask and prioritize daily workload
- Proficient in analysing numerical, verbal and other sources of information to provide solutions and reports.
- High level of attention to detail and accuracy and the ability to work under pressure
- Strong cognitive thinking ability, and the ability to take initiative
**Roles and Responsibilities**
- Provide support to the Executive Management Team
- Drafts correspondence, recommendations, reports and memos related to issues on behalf of Executive Management. An understanding of legal jargon would be an advantage.
- Manages and supports the Executive Management Team with external meetings, including correspondence, material and document preparation and minutes of meetings.
- Assists with researching and preparing of reports and presentations.
- Maintaining the organisations databases by ensuring that all new documentation, policies, processes and procedures are uploaded and filed
- Updating the necessary policies, processes and procedures from notes provided
- Identify resources as required for specialised projects
- Develop and carry out an efficient documentation and filing system.
- Producing of reports, presentation or briefs required by Executives
- Point of contact between Executives, Senior Managers and internal / external clients
- Director Support; e.g., Managing Diaries, scheduling of meetings, travel arrangement etc., when required
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