Management System Administrator
6 months ago
**Job Context**:
**SERVEST SECURITY, A BUSINESS UNIT OF SERVEST HAS A VACANCY FOR A MANAGEMENT SYSTEM ADMINISTRATOR REPORTING TO THE SITE MANAGER. MINIMUM OF 3 YEARS EXPERIENCE REQUIRED IN THE SECURITY AND MINING SECTOR.**
**Minimum Requirements**:
- Grade 12 essential
- Post matric administration or secretarial qualification advantageous
- Experience in security & mining sector required
- Minimum 3 years administration and experience in payroll, debtors, creditors, personnel files and report writing.
- Basic to intermediate understanding of financials ( previous experience beneficial)
- Operationally minded ( previous experience beneficial)
- Computer Literate (MS Office Suite) Word, Excel and Power point (intermediate level)
- High level of accuracy and attention to detail.
- Deadline driven
- Be able to multi-task
- Ability to work under pressure
- Strong problem solving ability
- Positive attitude and service driven
**Duties & Responsibilities**:
- Reporting - daily fatigue summary; onsite count; night shift; clocking; access; receptionist registers; month end figures on posts, visitor and contractor information etc.
- Management of alcohol positive tests - Scan, record and file
- Manage Hsec online system
- Colleagues, contractor and stakeholder management including but not limited to access; appointments; loading of information; induction; parking permits; queries.
- Collection of Bus registers
- Create job cards when required
- HR - create, manage, maintain all colleagues' files
- Ordering of stationery, equipment & uniform
- QMS files
- Management of fuel slips (Weekly), posting sheets (Daily) and checklists (Daily) and send to relevant stakeholders
- Booking of medicals for security colleagues, submitting thereof and booking of COF
- Telephone calls and taking messages
- Any assistance required from Xtime
- Assist with PPS/PDS when required
- Assist with site specific tests/documents
- Assist with Prism screens based outside security
- Assist Contractors Office when required
- Assist with functions, campaigns & meetings when required
- Supply information and documentation when required
- Marking as assessor or moderator for SWP’s/COP’s etc Scanning, uploading and filing
- Marking site knowledge tests and filing.
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