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Specialised Services Administrator and Vehicle
3 weeks ago
**Job Context**:
**SERVEST SECURITY, A BUSINESS UNIT OF SERVEST HAS A VACANCY FOR A SPECIALISED SERVICES ADMINISTRATOR AND VEHICLE LOSGISTICS COORDINATOR REPORTING TO THE SPECIALISED SERVICES EXECUTIVE. MUST HAVE GRADE AND A POST MATRIC QUALIFICATION IN ADMINISTRATION OR SECRETARIAL WILL BE BENEFICIAL.**
**Minimum Requirements**:
- Grade 12 essential
- Post matric administration or secretarial qualification will be beneficial
- Minimum 3 years' experience
- General administration and secretarial duties
- Advanced Easy Roster Knowledge
- Fleet Management experience
- Management of operational equipment experience
- Computer Literate (MS Office Suite) Word, Excel and Power point (intermediate level)
- High level of accuracy and attention to detail.
- Able to work under pressure
- Deadline driven
- Be able to multi-task
- Stress tolerance
**Duties & Responsibilities**:
- Providing overall administration assistance to the General Manager and Operations Director
- Ordering and controlling of uniforms
- Maintaining and updating personnel files
- Assistance with Branch reports
- Minute taking of Branch operational meetings
- Coordinate meetings as required
- Assist with the compilation of monthly Business Reviews, cost analysis and reports
- Manage training bookings and updating of records of personnel
- Ordering and maintaining stationery for the branch
- Processing of Purchase Orders
- Coordinating all financial documents and request payment from Head Office
- Assist in Fleet Management and control
- Managing and ensuring easy roster capturing is executed in an accurate and optimal manner
- Checking that the positing are correct (under/over/excessive overtime/grades etc.)
- Send final roster to payroll every month
- Checking and managing easy roster reports
- Creating operating procedures
- Overtime and queries managed on a weekly basis
- Management of operational equipment (radios; torches; patrol systems; breathalysers etc.)
- Ensure deadlines are met and that the team is on track
- Management of vendors and suppliers
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