Administrator
6 months ago
SUMMARY OF POSITION
The role of an Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the
Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.
ROLES AND RESPONSIBILITIES
Logging and Updating of Jobs
- Logs jobs on Syspro.
- Updates OJ Report with completed Proforma invoices.
- Saves Job Packages on the System.
- Tracking and updating all jobs that have been logged on the System
- Compiles job cards.
- Logs time and travel on the System.
- Schedules jobs to the relevant Branches.
Transactional Administration
- Ensure pro-forma invoicing gets done timely and accurately and thereby clearing the applicable WIP account and that all supporting documents are correct
- Obtains job invoices and quotes for Clients.
- Assists with GRN's.
- Assists with Debits and Credits.
General Admin and Clerical Support
- Assists with job scheduling of Technicians and arranges access for Technicians to go on Site.
- Updates and maintains the quote directory.
- Prepares letters and documents, and schedules appointments.
- Completes leave authorisation forms.
- Accurately captures Timesheets and overtime.
- Relays queries to the relevant Department.
- Types minutes and distributes them.
- Maintains an efficient Filing System. (This includes processing picking slips and ensuring test results and job documentation is uploaded to the database)
- Actively keeps track of the movement of staff in and out of the Branch.
- When Required, assists with:
- Health and Safety duties (issuing of PPE and filing documentation).
- Sales forecasts and Sales Pipelines.
- Typing quotes and Tenders.
- Ensuring stock is always available for every project (Stock Taking)
- Updating FNB Portal
- Scanning and saving proforma invoices on Microfile and job packages
Client Relations
- Assists Clients with quotes
- Solving account queries
- Attending to all Clients’ problems and requirements
- Liaises with Clients regarding installation dates.
- Follows up with Clients regarding Jobs and Orders.
Switchboard Operator
- Screens and Routs all calls to the relevant person.
- Courteously deals with Customer queries, both telephonically and in-person.
Health, Safety, Quality and Environmental Responsibilities
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior
JOB REQUIREMENTS
- Must have a minimum of Grade 12 or equivalent
- Must have a minimum of 3 - 4 years previous experience in an Administration position
- Must have extensive knowledge of MS Office
- Experience of Syspro would be an advantage
- Must have excellent verbal and written communication skills
- Must have a valid driver’s licence and own vehicle
BEHAVIOURAL REQUIREMENTS
- Must be able to work independently as well as in a team
- Must be able to adapt new strategies to react to changing business trends
- Must have excellent organisational, planning, multitasking and administrative skills
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must be able to manage time efficiently and effectively
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills and display professionalism at all times
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills
**Job Types**: Full-time, Permanent
Application Question(s):
- What is your salary expectation?
**Experience**:
- Administrative office procedures, practices and equipment: 3 years (required)
-
Administrator
6 months ago
Rustenburg, South Africa Motus Aftermarket Parts Full time**Midas** is searching for an **Administrator** to join the branch in **Rustenburg**. The purpose of this position is to receive payments, reconcile cash and maintain documents of all transactions as well as to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks,...
-
Administrator
6 months ago
Rustenburg, South Africa GLOBAL TECH TIVET COLLEGE Full timeGLOBAL TECH COLLEGE IS HIRING, WE ARE LOOKING FOR LECTURES ON THE FOLLOWING FACULTIES... 1 IT LECTURE 2 ADMINISTRATORS Pay: From R4 000,00 per month
-
Financial Administrator
6 months ago
Rustenburg, South Africa Info Personnel Full timeAn established company in Rustenburg is recruiting a **Financial Administrator** to assist with debtors/creditors and general office administration. **Requirements**: - Matric - Pastel - Bookkeeping/Acccounting qualification - Contactable references **Salary offered***: R14 000.00
-
Payroll Administrator
6 months ago
Rustenburg, South Africa Pro Personnel Full time**North West**, Rustenburg** **R 30 000 - R 33 000 Monthly (None)** **Our client in Rustenburg is seeking a Payroll Administrator who can start immediately.** **Requirements**: - Degree - A minimum of 4-5 years of work experience in a similar role - Meticulous attention to detail **Key Responsibilities**: The duties of the Payroll Administrator will...
-
Administrative Coordinator
3 weeks ago
Rustenburg, North-West, South Africa Hire Resolve Full timeHire Resolve seeks an experienced Administrative Coordinator to join their team.Job OverviewThis role is ideal for a detail-oriented and organized individual with excellent communication skills.The successful candidate will be responsible for managing calls, maintaining a clean reception area, scheduling appointments, processing mail and packages, and...
-
Financial Administrator
6 months ago
Rustenburg, South Africa Info Personnel Full timeWe are recruiting a **Financial Administrator **for our client in Rustenburg, Northwest Province. **Requirements**: - Previous Financial Administrator experience. - SAGE Accounting system. - Contactable references. - SAP-Ariba experience will be an advantage. **Duties include but not limited to***: - Prepare and post receipts, deposits, purchase orders,...
-
HR Administrator
6 months ago
Rustenburg, South Africa RCL FOODS Careers Full time**Duties & Responsibilities**: - Talent Administration - Provide all recruitment administration support for A and B appointments. - Ensure all reference and criminal record checks are carried out fully and in a timely - Announce new appointments. - Manage the new joiner process from offer letter through to joining instructions and - Provide HR support and...
-
Sheq Administrator
6 months ago
Rustenburg, South Africa Pro Personnel Full time**North West**, Rustenburg** **R 15 000 - R 20 000 Neg depending on experience** Our client in Rustenburg in need of a SHEQ Administrator, position based in Rustenburg area. **Description**: The purpose of the position is to implement, maintain and monitor adherence to SHEQ policies and procedures to ensure compliance with site, client and legislative...
-
Branch Administrator
6 months ago
Rustenburg, South Africa Info Personnel Full timeAdminister and run the Rustenburg branch of contracting company supplying the mines in the North West. **DUTIES**: - General Office administration - Preparing invoicing, material costing list per job, updating job schedule and enquiries folder, including assisting with preparation of safety files, as necessary. - Submitting material costing per completed...
-
Office Administrator
6 months ago
Rustenburg, South Africa Info Personnel Full timeProvide efficient administrative support to the department. Report to the Field Service Manager. **Qualifications and experience**: - At least 3 years of administration experience in a similar environment - Proficient in Microsoft Office Suite (MS Word, Excel, and Outlook) - Valid drivers license - Good attention to detail and managing...
-
Administrator/hr/payroll
6 months ago
Rustenburg, South Africa Employment Concepts Full timeA mining company situated near Rustenburg is looking for an admin lady with strong administrative skills with HR and payroll experience to join their dynamic team and manage administrative, human resources, and payroll functions efficiently. Applicants must have strong admin skills, HR experience, and payroll knowledge to effectively manage the various...
-
Client Services Administrator: Branch Administration
6 months ago
Rustenburg, South Africa Assupol Full timeDescription To provide professional first line support to clients and sales support - 1. Render client services- Update client personal details and AIMS notes - Provide correct and accurate advice to clients on products and services (TCF) - Inform clients and update changes to their policy (TCF) - Liaise with relevant departments to gather information to...
-
Site Administrator
8 months ago
Rustenburg, South Africa Pro Personnel Full timeOur client in Rustenburg in need of a Site Administrator with previous mining / engineering background. - Previous site admin experience - Booking of medicals - Booking of induction - Computer literacy - Have a valid driver's license - Available to start immediately - For more information please contact: **Yolanda Day-Garden
-
Administrator - Rustenburg
3 days ago
Rustenburg, South Africa Jobted ZA C2 Full timeMinimum requirements: - Must have completed matric - There is room for promotion in this position so ideally the candidate must be eager to develop within the company - Must have atleast 3 + Years all round administration experience in a very fast paced environment - Must have good computer literacy Consultant: Angela Heydenreich - Dante Personnel East...
-
Financial Administrator
7 months ago
Rustenburg, South Africa Pro Personnel Full timeOur Client a well known Accounting Firm in Rustenburg requires the services of a Financial Assistant/Administrator - Must be able to speak English fluently - Must be able to read and spell very well Knowledge, Skills and Experience - Previous experience at Attorneys especially with Contracts will be an added advantage - Experience working with CIPC -...
-
Administrator - Rustenburg
5 days ago
Rustenburg, South Africa Dante Personnel Full timeMinimum requirements: Must have completed matricThere is room for promotion in this position so ideally the candidate must be eager to develop within the companyMust have atleast 3 + Years all round administration experience in a very fast paced environmentMust have good computer literacyConsultant: Angela Heydenreich - Dante Personnel East Rand
-
Logistics Administrator
6 months ago
Rustenburg, South Africa Dimension Data Full timeFunctieomschrijvingAre you a number crunching, details-oriented person? We believe that this Logistics Administrator position was created for you!As a Logistics Administrator, you'll be responsible for maintaining and managing the company's IT inventory. You will manage all aspects of the logistics function including ordering and delivery from suppliers,...
-
Ps Systems Administrator
2 months ago
Rustenburg, South Africa De Beers Group of Companies Full timeCompany Description **You put safety first. That’s why we want you.** Safety first is a way of life for us. We are unwavering in our commitment to the safety, health, and well-being of our colleagues both in the workplace and at home, as well as the communities in which we operate. Our goal is to set the industry standard by dedicating resources to...
-
Client Services Administrator
6 months ago
Rustenburg, South Africa Isilumko Staffing Full timeProviding first-line support to clients and sales support such as:1. Rendering client services.2. Administrating claims.3. Advising clients.4. Office administration.5. Documentation and filing. Educational requirements:Matric (Grade 12) Technical requirements:Recognised qualification as per the FSCA.RE 5.Registration as an Employee Representative...
-
Administrative Support Specialist
6 days ago
Rustenburg, North-West, South Africa Hire Resolve Full timeHire Resolve is currently looking for a skilled Administrative Support Specialist based in Rustenburg, North West. The role requires an individual with excellent communication and organizational skills to provide exceptional support to clients and visitors.Key ResponsibilitiesWelcome guests and clients in a professional mannerManage incoming calls and direct...