Senior Accounts Payable Administrator

5 months ago

Johannesburg, South Africa AVI Limited Full time

**AVI LIMITED** - loved brands Listed on the Johannesburg Stock Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, that allows us to take advantage of our scale. Our single-minded purpose is our brands growth and development.

An exciting opportunity exists for an **SENIOR** **ACCOUNTS PAYABLE ADMINISTRATOR** - **FIXED TERM CONTRACT** at **AVI LIMITED**, **Bryanston, Johannesburg**. The purpose of the role is to assume responsibility of an entire alphabetical profile of +/250 suppliers and the responsibility of the entire Procure to pay process. This will include daily invoice processing, resolution of all accounts-related queries between statement and AP Ledger, reconciliation of all vendor statements and ensuring vendors are paid in full on due dates and that all documents meet SARS and audit requirements.

Job Specification:
Key Performance Areas:
**Invoice Processing**
Accurate capturing and 3 way matching (Purchase order, Goods receipt and Invoice) of invoices on SAP
Internal and SARS compliance checks to be performed prior to capturing
+/ 700 1000 invoices per month

**Query Resolution**
Resolve all reconciling items between vendor statement and SAP to alleviate late payments to vendors.
Escalate queries in accordance with internal escalation procedure
Review the query management portal daily and address buyer responses and escalate where necessary

**Reconciliation of All Vendor Accounts**
This process is to identify and address discrepancies between the vendor records versus AVI records to identify potential duplicate payments, credits not yet deducted to maximise cash flow and accruals not yet raised by the business units

**Reporting Review**
Ensure that GRIR Report is reviewed weekly and non-current items are resolved within the month to reduce balance sheet liabilities
Age Analysis must be reviewed weekly to ensure items are not left to age and to provide accurate and timely cash flow forecasting

**General Housekeeping**
Vendor contact details or any changes to be maintained via the prescribed vendor change workflow. Inactive vendors to be closed off to minimise risk to the business
Workstation must always be neat and tidy and ALL paper filed away or electronically attached in the designated folders

**Audit and Year End Preparations**
Compliance with audit and year end requirements by providing necessary supporting documentation and commentary, reporting and prescribed checks and balances

**Minimum Requirements**:
an end-to-end (procure to pay) Accounts Payable position
6 - 8 years in Accounts Payable in a shared service environment
SAP P2P and FI experience
Must have experience working with high volumes and big Book Value between R200 million and R500 million
Must have experience managing a team of AP Administrators / Creditors Clerks

**Qualifications**:
Completed Matric/Grade 12
Diploma or Degree in Finance will be advantageous

Technical Competencies & Knowledge:
SAP (AP, Procurement modules and basic FI modules)
MS Office
Statutory requirements

**Competencies**:
Supporting and Co-operating
Interacting and Presenting
Analysing and Interpreting
Organising and Executing
Adapting and Coping

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